City of Winter Haven Annual Contract - Motor Oil & Lubricants ITB-26-09
City of Winter HavenCity · Winter Haven, FL- Due
- Dec 18, 2025
- Deadline passed
- Posted
- Nov 14, 2025
- Primary contact
- Heather Schoonmaker
- (863) 298-5556
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Summary
The City of Winter Haven is soliciting bids under ITB-26-09 to establish contracts with both a Primary and Secondary vendor for the supply of motor oil and lubricants.
The products will support the City’s Fleet Maintenance Division located at 2501 Motor Pool Road. The scope includes providing various oils and lubricants in accordance with detailed specifications to maintain the city's vehicle fleet. The estimated contract start date is January 1, 2026. Submissions are due by December 18, 2025, at 500 Third Street NW, Winter Haven, FL. A notice of interest is requested by November 26, 2025.
- Submit to
- 500 Third Street NW, Winter Haven, FL, 33880
- Scope location
- Winter Haven, FL
Questions about this ITB
How do I respond to this ITB from City of Winter Haven?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2025. Submissions should be delivered to: 500 Third Street NW, Winter Haven, FL, 33880. For questions, contact Heather Schoonmaker.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Winter Haven in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Heather Schoonmaker at (863) 298-5556. Questions and answers are typically shared with all prospective bidders.
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Where can I find more RFPs from City of Winter Haven?
All active and historical solicitations from City of Winter Haven are tracked and searchable. As a city agency, City of Winter Haven regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Winter Haven for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Winter Haven, FL. Review the full solicitation for detailed scope requirements.