City of Wilmington RFP for Halyburton Park Shelter #1 Fire Damage Repairs - RFP-S2-1026.2 (2026)
City of WilmingtonCity · Wilmington, NC- Due
- Oct 29, 2026
- Due today
- Posted
- Oct 1, 2026
- Duration
- 2 months
- Primary contact
- Aaron Cramer
- (910) 341-0185
The 30-second brief
The City of Wilmington is seeking proposals from a licensed professional to provide services relating to the replacement of fire-damaged sections of Shelter #1 at Halyburton Park, located at 4099 South 17th Street, Wilmington, North Carolina. The scope of work includes the removal of damaged sections—such as Southern Yellow Pine lam arch beams, a 48-foot lam beam, wood roof decking, fascia boards, metal roof, drip edge, hardware, and electrical receptacles—inspection of remaining exterior beams, and reinstallation following EnWood Structures "The Wilmington Shelter" specifications. Contractors must supply all materials, labor, and equipment necessary to complete the project, including cleaning soot, resealing the entire shelter wood with clear penetrating sealer, and electrical wiring. Proposals are due by October 29, 2026, at 3:00 PM, with a non-mandatory site visit scheduled for October 13, 2026.
Demolition of 2 - 5” x 9 3/8” Arches, Demolition of 48-foot lam beam, Demolition of roof decking, Demolition of fascia boards, Demolition of metal roof & drip edge, Demolition of electrical receptable, Installation of 2 - 5” x 9 3/8” Arches, Installation of 48-foot lam beam, Installation of new roof decking to include drip edge and ice shield, Installation of fascia boards, Installation of metal roof – color to match existing, Replacement of Hardware – Brackets & Bolts, Cleaning of third arch and roof decking, Resealing of entire Shelter wood, Electrical demo, Electrical installation
Relevant Experience & Qualifications (50), Cost / Price Proposal & Schedule / Project Management (25), Completeness and Clarity of Proposal (15), Construction Approach & Methodology (5), Safety & Risk Management (5)
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Summary
The City of Wilmington is seeking proposals from a licensed professional to provide services relating to the replacement of fire-damaged sections of Shelter #1 at Halyburton Park, located at 4099 South 17th Street, Wilmington, North Carolina.
The scope of work includes the removal of damaged sections—such as Southern Yellow Pine lam arch beams, a 48-foot lam beam, wood roof decking, fascia boards, metal roof, drip edge, hardware, and electrical receptacles—inspection of remaining exterior beams, and reinstallation following EnWood Structures "The Wilmington Shelter" specifications. Contractors must supply all materials, labor, and equipment necessary to complete the project, including cleaning soot, resealing the entire shelter wood with clear penetrating sealer, and electrical wiring. Proposals are due by October 29, 2026, at 3:00 PM, with a non-mandatory site visit scheduled for October 13, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
Demolition of 2 - 5” x 9 3/8” Arches, Demolition of 48-foot lam beam, Demolition of roof decking, Demolition of fascia boards, Demolition of metal roof & drip edge, Demolition of electrical receptable, Installation of 2 - 5” x 9 3/8” Arches, Installation of 48-foot lam beam, Installation of new roof decking to include drip edge and ice shield, Installation of fascia boards, Installation of metal roof – color to match existing, Replacement of Hardware – Brackets & Bolts, Cleaning of third arch and roof decking, Resealing of entire Shelter wood, Electrical demo, Electrical installation
REQUIRED ATTACHMENTS
10- Proposal Submittal Forms (P1-P6)
- Business Information including business name
- Tax ID #
- Vendor #
- Cut/Spec Sheets including warranty information
- Three references of similar size and scope
- Proposed time frame for the work
- City of Wilmington Vendor Application Packet
- Affidavit of Non-Collusion
- E-Verify
- Submit to
- City of Wilmington, P.O. Box 1810 or 929 North Front Street, 10th Floor, Wilmington, NC 28401 / [email protected]
- Scope location
- Wilmington, NC
Questions about this RFP
How do I respond to this RFP from City of Wilmington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 29, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Wilmington, P.O. Box 1810 or 929 North Front Street, 10th Floor, Wilmington, NC 28401 / [email protected]. For questions, contact Aaron Cramer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Wilmington in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Cramer at (910) 341-0185. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Demolition of 2 - 5” x 9 3/8” Arches, Demolition of 48-foot lam beam, Demolition of roof decking, Demolition of fascia boards, Demolition of metal roof & drip edge, Demolition of electrical receptable, Installation of 2 - 5” x 9 3/8” Arches, Installation of 48-foot lam beam, Installation of new roof. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant Experience & Qualifications (50), Cost / Price Proposal & Schedule / Project Management (25), Completeness and Clarity of Proposal (15), Construction Approach & Methodology (5), Safety & Risk..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Wilmington?
All active and historical solicitations from City of Wilmington are tracked and searchable. As a city agency, City of Wilmington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 29, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Submittal Forms (P1-P6), Business Information including business name, tax ID #, vendor #, Cut/Spec Sheets including warranty information, Three references of similar size and scope, Proposed. Review the full document from City of Wilmington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilmington, NC. Review the full solicitation for detailed scope requirements.