City of Wilmington On-Call Tree Services RFP No. S12-0626.1 2026
City of WilmingtonCity · Wilmington, NC- Due
- Jun 25, 2026
- Deadline passed
- Posted
- Jun 8, 2026
- Contract term
- 3 years
- Primary contact
- Aaron Reese
- (910) 341-7830
The 30-second brief
The City of Wilmington is soliciting proposals for on-call tree services including pruning, removal, and stump grinding on an as-needed basis. Proposals are due by June 25, 2026, and require registration with the NC Secretary of State.
Qualifications and experience of team members (40%), Qualifying Assets/Equipment (20%), References (20%), Capacity and Availability (10%), M/WBE Outreach Experience (10%)
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Summary
The City of Wilmington is soliciting proposals for on-call tree services including pruning, removal, and stump grinding on an as-needed basis. Proposals are due by June 25, 2026, and require registration with the NC Secretary of State.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
7- Business License
- Three References
- Appendix A: Qualifying Assets
- Exhibit A: Professional Services Agreement
- Exhibit B: Standard Task Order
- Non-Collusion Affidavit
- Certification Form
REQUIRED STAFFING
ISA certified arborist, qualified tree workers
- Submit to
- 929 North Front Street, 10th Floor, Wilmington, NC 28402
- Scope location
- Wilmington, NC
Questions about this RFP
How do I respond to this RFP from City of Wilmington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 25, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 929 North Front Street, 10th Floor, Wilmington, NC 28402. For questions, contact Aaron Reese.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Wilmington in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Aaron Reese at (910) 341-7830. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: ISA certified arborist, qualified tree workers. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience of team members (40%), Qualifying Assets/Equipment (20%), References (20%), Capacity and Availability (10%), M/WBE Outreach Experience (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Wilmington?
All active and historical solicitations from City of Wilmington are tracked and searchable. As a city agency, City of Wilmington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Business License, Three References, Appendix A: Qualifying Assets, Exhibit A: Professional Services Agreement, Exhibit B: Standard Task Order, Non-Collusion Affidavit, Certification Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Wilmington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilmington, NC. Review the full solicitation for detailed scope requirements.