City of Wilmington Citywide Tree and Stump Removal - Contract S12-1025.5 - FY26
City of WilmingtonCity · Wilmington, NC- Due
- Nov 25, 2025
- Deadline passed
- Posted
- Nov 3, 2025
- Duration
- 2 months
- Primary contact
- Christine R. Karem
- (910) 765-0463
The 30-second brief
The City of Wilmington seeks bids for citywide tree removal and stump grinding services under contract S12-1025.5. The scope includes cutting and removing 22 trees/stumps and 106 stumps only located along public street rights-of-way and in City parks, including complete cleanup and disposal of all resulting wood, limbs, leaves, sawdust, and chips. The work requires adherence to ANSI Z-133 and A300 standards, utility locates via NC 811, traffic control, and completion within 60 days of notice to proceed. A mandatory pre-bid meeting and site visit is scheduled for November 10, 2025, at 10:30 AM at the MLK Community Center, 401 S. 8th St., Wilmington, NC. Proposals are due by November 25, 2025, at 3:00 PM.
Qualifications and experience for the requested services 40%, Qualifying assets/equipment 20%, References 20%, Price 10%, M/WBE outreach experience 10%
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Summary
The City of Wilmington seeks bids for citywide tree removal and stump grinding services under contract S12-1025.5.
The scope includes cutting and removing 22 trees/stumps and 106 stumps only located along public street rights-of-way and in City parks, including complete cleanup and disposal of all resulting wood, limbs, leaves, sawdust, and chips. The work requires adherence to ANSI Z-133 and A300 standards, utility locates via NC 811, traffic control, and completion within 60 days of notice to proceed. A mandatory pre-bid meeting and site visit is scheduled for November 10, 2025, at 10:30 AM at the MLK Community Center, 401 S. 8th St., Wilmington, NC. Proposals are due by November 25, 2025, at 3:00 PM.
EVALUATION CRITERIA
5- Qualifications and experience for the requested services 40%
- Qualifying assets/equipment 20%
- References 20%
- Price 10%
- M/WBE outreach experience 10%
REQUIRED ATTACHMENTS
7- Affidavit and Certificate of Non-Collusion
- Non-Suspension and Non-Conviction
- Affidavit of Compliance with N.C. E-Verify Statutes
- Cost Proposal Form- Tree and Stump
- Cost Proposal Form- Stumps Only
- Reference Information sheet
- Business license or business tax certificate
- Submit to
- Purchasing Division, 929 N. Front Street, 10th Floor, Wilmington, NC 28401
- Scope location
- Wilmington, NC
Questions about this BID
How do I respond to this Bid from City of Wilmington?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 25, 2025. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Purchasing Division, 929 N. Front Street, 10th Floor, Wilmington, NC 28401. For questions, contact Christine R. Karem.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Wilmington in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christine R. Karem at (910) 765-0463. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and experience for the requested services 40%, Qualifying assets/equipment 20%, References 20%, Price 10%, M/WBE outreach experience 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Wilmington?
All active and historical solicitations from City of Wilmington are tracked and searchable. As a city agency, City of Wilmington regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Affidavit and Certificate of Non-Collusion, Non-Suspension and Non-Conviction, Affidavit of Compliance with N.C. E-Verify Statutes, Cost Proposal Form- Tree and Stump, Cost Proposal Form- Stumps Only,. Review the full document from City of Wilmington for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Wilmington, NC. Review the full solicitation for detailed scope requirements.