City of Williamsport Document Scanning & Digital Conversion Services Bid 2026
City of WilliamsportCity · Williamsport, PA- Due
- May 1, 2026
- Deadline passed
The 30-second brief
The City of Williamsport is seeking vendors for professional document scanning and digital conversion of paper records into indexed, OCR-enabled PDF/A format. Bids are due by May 1, 2026.
PDF/A archival format files, Optical Character Recognition (OCR), Indexing
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Summary
The City of Williamsport is seeking vendors for professional document scanning and digital conversion of paper records into indexed, OCR-enabled PDF/A format. Bids are due by May 1, 2026.
REQUIRED DELIVERABLES
3- PDF/A archival format files
- Optical Character Recognition (OCR)
- Indexing
- Submit to
- 100 W 3rd St, Williamsport, PA, 17701
- Scope location
- Lycoming, PA
Questions about this BID
How do I respond to this Bid from City of Williamsport?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 100 W 3rd St, Williamsport, PA, 17701.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Williamsport in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: PDF/A archival format files, Optical Character Recognition (OCR), Indexing. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from City of Williamsport?
All active and historical solicitations from City of Williamsport are tracked and searchable. As a city agency, City of Williamsport regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Williamsport for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Lycoming, PA. Review the full solicitation for detailed scope requirements.