City of West St. Paul Facilities System Plan Services RFQ and Fee Proposal 2026
City of West St. PaulCity · West St. Paul, MN- Due
- May 22, 2026
- Deadline passed
- Posted
- Apr 27, 2026
- Primary contact
- Nate Burkett
- (651) 552-4101
The 30-second brief
The City of West St. Paul is seeking qualifications and fee proposals for a comprehensive Facilities System Plan to assess public facilities and develop a 10-20 year phasing strategy. Responses are due May 22, 2026.
Facilities Inventory and Space Needs Summary validation, Options Development summaries, Recreation Facility Evaluation, Partnership Scenario Evaluation, Collaborative Planning Support
Experience with comparable public facilities planning, Qualifications of the proposed team, Understanding of objectives, Quality and clarity of approach, Systems thinking ability, Reasonableness and transparency of fees
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Summary
The City of West St. Paul is seeking qualifications and fee proposals for a comprehensive Facilities System Plan to assess public facilities and develop a 10-20 year phasing strategy. Responses are due May 22, 2026.
EVALUATION CRITERIA
6- Experience with comparable public facilities planning
- Qualifications of the proposed team
- Understanding of objectives
- Quality and clarity of approach
- Systems thinking ability
- Reasonableness and transparency of fees
REQUIRED DELIVERABLES
5- Facilities Inventory and Space Needs Summary validation
- Options Development summaries
- Recreation Facility Evaluation
- Partnership Scenario Evaluation
- Collaborative Planning Support
REQUIRED ATTACHMENTS
5- Firm qualifications
- Project team qualifications
- Approach to scope
- Three references
- Fee proposal
REQUIRED STAFFING
Architectural and planning firm staff
- Submit to
- [email protected]
- Scope location
- West St. Paul, MN
Questions about this RFQ
How do I respond to this RFQ from City of West St. Paul?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 22, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Nate Burkett.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of West St. Paul in MN, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Nate Burkett at (651) 552-4101. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Architectural and planning firm staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Facilities Inventory and Space Needs Summary validation, Options Development summaries, Recreation Facility Evaluation, Partnership Scenario Evaluation, Collaborative Planning Support. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience with comparable public facilities planning, Qualifications of the proposed team, Understanding of objectives, Quality and clarity of approach, Systems thinking ability, Reasonableness and t..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West St. Paul?
All active and historical solicitations from City of West St. Paul are tracked and searchable. As a city agency, City of West St. Paul regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Firm qualifications, Project team qualifications, Approach to scope, Three references, Fee proposal. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of West St. Paul for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West St. Paul, MN. Review the full solicitation for detailed scope requirements.