City of West Sacramento - Special Tax and Assessment District Administration - 26-093-RFP (2026)
City of West SacramentoCity · West Sacramento, CA- Due
- Nov 28, 2026
- 22 days left
- Posted
- Nov 3, 2026
- Contract term
- 3 years
- Primary contact
- Sean Fisher
- (916) 617-4855
The 30-second brief
The City of West Sacramento is seeking proposals from qualified firms or individuals to provide administration and related services for all Special Tax and Assessment Districts in the City. The scope of work includes Community Facilities District (CFD) administration, arbitrage rebate reports, annual continuing disclosure and CDIAC reporting obligations, delinquency management, landscaping and lighting district and storm drain maintenance district administration, annual administration of West Sacramento Area Flood Control Agency (WSAFCA) assessment, abatement, code enforcement, and delinquent utility billing administration. The initial contract term is three years, with options for up to two additional one-year terms. Proposals are due by November 27, 2026, and questions must be submitted by November 13, 2026.
Proposal Transmittal Letter (5%), Proposer Qualifications and Experience (15%), Proven Ability (10%), Technical Approach (10%), Acceptance of City's Standard Contract for Services (5%), Cost Proposal (15%), Community Facilities District Administration (5%), Service Community Facilities District Administration (5%), Arbitrage Rebate (5%), Annual Continuing Disclosure and CDIAC Reporting Obligations (5%), Delinquency Management Services (5%), Landscaping and Lighting District Administration and Storm Drain Maintenance District (5%), Flood Control District Administration (5%), Abatement, Code Enforcement and Delinquent Utility Billing Administration (5%)
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Summary
The City of West Sacramento is seeking proposals from qualified firms or individuals to provide administration and related services for all Special Tax and Assessment Districts in the City.
The scope of work includes Community Facilities District (CFD) administration, arbitrage rebate reports, annual continuing disclosure and CDIAC reporting obligations, delinquency management, landscaping and lighting district and storm drain maintenance district administration, annual administration of West Sacramento Area Flood Control Agency (WSAFCA) assessment, abatement, code enforcement, and delinquent utility billing administration. The initial contract term is three years, with options for up to two additional one-year terms. Proposals are due by November 27, 2026, and questions must be submitted by November 13, 2026.
EVALUATION CRITERIA
Proposal Transmittal Letter (5%), Proposer Qualifications and Experience (15%), Proven Ability (10%), Technical Approach (10%), Acceptance of City's Standard Contract for Services (5%), Cost Proposal (15%), Community Facilities District Administration (5%), Service Community Facilities District Administration (5%), Arbitrage Rebate (5%), Annual Continuing Disclosure and CDIAC Reporting Obligations (5%), Delinquency Management Services (5%), Landscaping and Lighting District Administration and Storm Drain Maintenance District (5%), Flood Control District Administration (5%), Abatement, Code Enforcement and Delinquent Utility Billing Administration (5%)
REQUIRED ATTACHMENTS
8- Proposal Transmittal Letter
- Proposer's Mandatory Qualifications and Experience
- Technical Project Approach
- Cost Proposal
- Signed W-9 Form
- Standard City Contract Qualifications
- Insurance Requirements
- Certification Regarding Debarment
- Submit to
- https://procurement.opengov.com/portal/cityofwestsacramento
- Duration
- 60 months
- Scope location
- West Sacramento, CA
Questions about this RFP
How do I respond to this RFP from City of West Sacramento?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofwestsacramento. For questions, contact Sean Fisher.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Sacramento in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sean Fisher at (916) 617-4855. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposal Transmittal Letter (5%), Proposer Qualifications and Experience (15%), Proven Ability (10%), Technical Approach (10%), Acceptance of City's Standard Contract for Services (5%), Cost Proposal..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Sacramento?
All active and historical solicitations from City of West Sacramento are tracked and searchable. As a city agency, City of West Sacramento regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Transmittal Letter, Proposer's Mandatory Qualifications and Experience, Technical Project Approach, Cost Proposal, Signed W-9 Form, Standard City Contract Qualifications, Insurance Requiremen. Review the full document from City of West Sacramento for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Sacramento, CA. Review the full solicitation for detailed scope requirements.