City of West Sacramento - Architectural and Engineering Design Services — Rec Center Locker Room Renovation - 26-082-RFP (2026)
City of West SacramentoCity · West Sacramento, CA- Due
- Dec 4, 2026
- 36 days left
- Posted
- Sep 25, 2026
- Contract term
- 3 years
- Primary contact
- Damir Arushanov
- (916) 617-4913
The 30-second brief
The City of West Sacramento is seeking architectural and engineering design services for the renovation of locker room facilities at the West Sacramento Recreation Center, located at 2801 Jefferson Blvd. The scope encompasses approximately 3,378 square feet across women's, men's, and family locker room suites, involving floor and wall finish replacement, mechanical ventilation improvements, and locker and bench replacement phased across three fiscal years (FY 26/27 through FY 28/29). The facility will remain in continuous operation during construction, requiring a comprehensive construction phasing plan and adherence to California Building Code Chapter 11B accessibility standards. Proposals are due by December 4, 2026, with a mandatory pre-proposal meeting on October 23, 2026, and a question submission deadline of November 6, 2026.
Existing Conditions Assessment Report, Coordination Matrix, Accessibility Assessment, Basis of Design memorandum, 30 percent design documents, Finish locker bench and plumbing fixture alternatives, Lighting design incorporating City-provided specifications, 3D renderings (30 65 and 95 percent), Bench and locker Phase 1 treatment alternatives with pricing, Initial Engineer's Estimate, 65 percent design documents, Construction Phasing Plan, 95 percent PS&E and final PS&E (by phase), Technical specifications Appendix and Special Provisions, Final Engineer's Estimate (bid schedule format), Permit-approved documents, Addenda and bid support documentation, Record drawings
Proposal Transmittal Letter (10%), Proposer Qualifications and Experience (20%), Proven Ability (26.3%), Technical Approach (15.8%), Acceptance of City's Standard Contract for Services (5.3%), Cost Proposal or Rate Sheets (21.1%)
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Summary
The City of West Sacramento is seeking architectural and engineering design services for the renovation of locker room facilities at the West Sacramento Recreation Center, located at 2801 Jefferson Blvd.
The scope encompasses approximately 3,378 square feet across women's, men's, and family locker room suites, involving floor and wall finish replacement, mechanical ventilation improvements, and locker and bench replacement phased across three fiscal years (FY 26/27 through FY 28/29). The facility will remain in continuous operation during construction, requiring a comprehensive construction phasing plan and adherence to California Building Code Chapter 11B accessibility standards. Proposals are due by December 4, 2026, with a mandatory pre-proposal meeting on October 23, 2026, and a question submission deadline of November 6, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
18- Existing Conditions Assessment Report
- Coordination Matrix
- Accessibility Assessment
- Basis of Design memorandum
- 30 percent design documents
- Finish locker bench and plumbing fixture alternatives
- Lighting design incorporating City-provided specifications
- 3D renderings (30 65 and 95 percent)
- Bench and locker Phase 1 treatment alternatives with pricing
- Initial Engineer's Estimate
- 65 percent design documents
- Construction Phasing Plan
- 95 percent PS&E and final PS&E (by phase)
- Technical specifications Appendix and Special Provisions
- Final Engineer's Estimate (bid schedule format)
- Permit-approved documents
- Addenda and bid support documentation
- Record drawings
REQUIRED ATTACHMENTS
11- Proposal Transmittal Letter
- Proposer's Mandatory Qualifications and Experience
- Technical Project Approach
- Cost Proposal
- Signed W-9 Form
- Legal company name and DBA
- Form of business
- Standard City Contract Qualifications
- Insurance Requirements confirmation
- Certification Regarding Debarment
- Authorized contract signer
REQUIRED STAFFING
12- Submit to
- https://procurement.opengov.com/portal/cityofwestsacramento
- Duration
- 60 months
- Scope location
- West Sacramento, CA
- Projected sq ft
- 3,378 sq ft
Questions about this RFP
How do I respond to this RFP from City of West Sacramento?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 4, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofwestsacramento. For questions, contact Damir Arushanov.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Sacramento in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Damir Arushanov at (916) 617-4913. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Principal / Principal Architect, Project Manager, Project Architect, Lead Designer / Interior Designer, Mechanical Engineer, Electrical Engineer, Plumbing Designer, Lighting Designer, Cost Estimator, CASp / Accessibility Specialist, CAD / BIM Technician, Administrative / Clerical. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Existing Conditions Assessment Report, Coordination Matrix, Accessibility Assessment, Basis of Design memorandum, 30 percent design documents, Finish locker bench and plumbing fixture alternatives, Lighting design incorporating City-provided specifications, 3D renderings (30 65 and 95 percent), Benc. Proposals should clearly address how each deliverable will be met.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposal Transmittal Letter (10%), Proposer Qualifications and Experience (20%), Proven Ability (26.3%), Technical Approach (15.8%), Acceptance of City's Standard Contract for Services (5.3%), Cost Pr..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Sacramento?
All active and historical solicitations from City of West Sacramento are tracked and searchable. As a city agency, City of West Sacramento regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proposal Transmittal Letter, Proposer's Mandatory Qualifications and Experience, Technical Project Approach, Cost Proposal, signed W-9 Form, legal company name and DBA, form of business, Standard City. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of West Sacramento for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Sacramento, CA. The total projected area is 3378 sq ft. Review the full solicitation for detailed scope requirements.