City of West Sacramento - Club West HVAC Replacement, Invitation to Bid #26-088-ITB, 2026
City of West SacramentoCity · West Sacramento, CA- Due
- Dec 17, 2026
- 36 days left
- Posted
- Nov 6, 2026
- Duration
- 3 months
- Primary contact
- Christina Livingstone-Wilson
- (916) 617-4909
The 30-second brief
The City of West Sacramento is seeking qualified mechanical/HVAC firms to provide a like-for-like replacement of four (4) wall-mounted HVAC units at Club West, located at 1125 Riverbank Road. The scope of work includes furnishing and installing replacement units (Bard Manufacturing), equipment removal and lawful disposal, electrical, mechanical, and controls connections, manufacturer-authorized start-up, Testing and Balancing (TAB), calibration, commissioning, and coordination with AT&T for the relocation of telecommunications panels. The contract requires a C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license, compliance with prevailing wages, and the use of the Virtual Project Manager (VPM) system. The submission deadline is December 17, 2026, at 2:00 PM, with a mandatory pre-proposal meeting on November 18, 2026.
Four (4) wall-mounted HVAC units (Bard Manufacturing models WH361-B09 xx4xxx, WH421-509, W60H1-B09 VP4xxx, WH361-B09), Communication panel relocation, Electrical connections, Controls and thermostats, Start-up, TAB, Calibration, And commissioning report
Lowest responsive responsible Bidder
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Summary
The City of West Sacramento is seeking qualified mechanical/HVAC firms to provide a like-for-like replacement of four (4) wall-mounted HVAC units at Club West, located at 1125 Riverbank Road.
The scope of work includes furnishing and installing replacement units (Bard Manufacturing), equipment removal and lawful disposal, electrical, mechanical, and controls connections, manufacturer-authorized start-up, Testing and Balancing (TAB), calibration, commissioning, and coordination with AT&T for the relocation of telecommunications panels. The contract requires a C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license, compliance with prevailing wages, and the use of the Virtual Project Manager (VPM) system. The submission deadline is December 17, 2026, at 2:00 PM, with a mandatory pre-proposal meeting on November 18, 2026.
EVALUATION CRITERIA
Lowest responsive responsible Bidder
REQUIRED DELIVERABLES
Four (4) wall-mounted HVAC units (Bard Manufacturing models WH361-B09 xx4xxx, WH421-509, W60H1-B09 VP4xxx, WH361-B09), Communication panel relocation, Electrical connections, Controls and thermostats, Start-up, TAB, Calibration, And commissioning report
REQUIRED ATTACHMENTS
11- Signed W-9 form
- Legal Company Name and related DBA
- Cost Proposal using Electronic Pricing Table
- Response without Cost Proposal
- Statement of Offer
- Bid Bond
- California Contractors State License Board info
- Certification regarding Debarment
- City Contract acknowledgment
- Insurance Requirements acknowledgment
- Authorized Contract Signer info
- Submit to
- https://procurement.opengov.com/portal/cityofwestsacramento
- Scope location
- West Sacramento, CA
Questions about this BID
How do I respond to this Bid from City of West Sacramento?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/cityofwestsacramento. For questions, contact Christina Livingstone-Wilson.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of West Sacramento in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Christina Livingstone-Wilson at (916) 617-4909. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Four (4) wall-mounted HVAC units (Bard Manufacturing models WH361-B09 xx4xxx, WH421-509, W60H1-B09 VP4xxx, WH361-B09), Communication panel relocation, Electrical connections, Controls and thermostats, Start-up, TAB, Calibration, And commissioning report. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive responsible Bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Sacramento?
All active and historical solicitations from City of West Sacramento are tracked and searchable. As a city agency, City of West Sacramento regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 17, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signed W-9 form, Legal Company Name and related DBA, Cost Proposal using Electronic Pricing Table, Response without Cost Proposal, Statement of Offer, Bid Bond, California Contractors State License Bo. Review the full document from City of West Sacramento for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Sacramento, CA. Review the full solicitation for detailed scope requirements.