City of West Park Mary Saunders Park Athletic Field Improvements Phase 2 RFP #26-0526
City of West ParkCity · West Park, FL- Due
- Aug 14, 2026
- Deadline passed
- Primary contact
- City Clerk
The 30-second brief
The City of West Park is issuing a Request for Proposals (RFP) to four shortlisted firms for the Mary Saunders Park Athletic Field Reconstruction and Improvements Project, Phase 2. The project is a design-build effort requiring proposals for three alternatives: (A) Natural Grass Reconstruction of approximately 100,000 SF, (B) Full Artificial Turf System conversion of approximately 100,000 SF, and (C) a Hybrid Option featuring 57,600 SF of artificial turf for the football field with natural grass perimeters. Scope includes topographic surveying, grading correction, surface reconstruction, drainage improvements (exfiltration system), and replacement of the existing irrigation system with a VFD-controlled pump. Substantial completion is required within 120 days of Notice-to-Proceed. Proposals must include conceptual plans, technical narratives, construction schedules, and a 20-year lifecycle cost analysis. A non-mandatory site visit is scheduled for July 16, 2026, at 11:00 AM.
Conceptual Level Plan, Technical Narrative, Construction Schedule, Lifecycle Cost Analysis, Price Proposal Form, Product Specifications and Warranties
Concept Design and Technical Approach (25), Field System Performance and Functionality (20), Drainage and Irrigation Solution (15), Construction Phasing and Schedule (10), Lifecycle Cost Analysis (15), Price Proposal (15)
Hear what West Park plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of West Park is issuing a Request for Proposals (RFP) to four shortlisted firms for the Mary Saunders Park Athletic Field Reconstruction and Improvements Project, Phase 2.
The project is a design-build effort requiring proposals for three alternatives: (A) Natural Grass Reconstruction of approximately 100,000 SF, (B) Full Artificial Turf System conversion of approximately 100,000 SF, and (C) a Hybrid Option featuring 57,600 SF of artificial turf for the football field with natural grass perimeters. Scope includes topographic surveying, grading correction, surface reconstruction, drainage improvements (exfiltration system), and replacement of the existing irrigation system with a VFD-controlled pump. Substantial completion is required within 120 days of Notice-to-Proceed. Proposals must include conceptual plans, technical narratives, construction schedules, and a 20-year lifecycle cost analysis. A non-mandatory site visit is scheduled for July 16, 2026, at 11:00 AM.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Conceptual Level Plan
- Technical Narrative
- Construction Schedule
- Lifecycle Cost Analysis
- Price Proposal Form
- Product Specifications and Warranties
REQUIRED ATTACHMENTS
5- Exhibit A
- Exhibit B
- Exhibit C
- Exhibit D
- Exhibit E
- Submit to
- City Clerk's office, City of West Park City Hall, 1965 South State Road 7, West Park, Florida 33023
- Scope location
- West Park, FL
- Projected sq ft
- 100,000 sq ft
Questions about this RFP
How do I respond to this RFP from City of West Park?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk's office, City of West Park City Hall, 1965 South State Road 7, West Park, Florida 33023. For questions, contact City Clerk.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Park in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is City Clerk. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Conceptual Level Plan, Technical Narrative, Construction Schedule, Lifecycle Cost Analysis, Price Proposal Form, Product Specifications and Warranties. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Concept Design and Technical Approach (25), Field System Performance and Functionality (20), Drainage and Irrigation Solution (15), Construction Phasing and Schedule (10), Lifecycle Cost Analysis (15)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Park?
All active and historical solicitations from City of West Park are tracked and searchable. As a city agency, City of West Park regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A, Exhibit B, Exhibit C, Exhibit D, Exhibit E. Review the full document from City of West Park for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Park, FL. The total projected area is 100000 sq ft. Review the full solicitation for detailed scope requirements.