City of West Lake Hills - Citywide Public Works General Services - Rebid RFP 2026-0003 (2026)
City of West Lake HillsCity · West Lake Hills, TX- Due
- Nov 20, 2026
- 22 days left
- Posted
- Oct 23, 2026
- Primary contact
- Brian McDougal
- (512) 327-3628
The 30-second brief
The City of West Lake Hills is soliciting sealed proposals for citywide public works support services under RFP 2026-0003. The scope includes landscape maintenance, irrigation, right-of-way maintenance, stormwater maintenance, MS4 infrastructure, and facility maintenance support for City facilities including 911 Westlake Drive. Services encompass mowing, trimming, weed control, pruning, drainage structures, culverts, channels, gabions, HVAC filter replacement, and emergency response support for ice events, flooding, and high winds. Proposals are due by November 20, 2026, and must be submitted to West Lake Hills City Hall or via CivCast. Required submission contents include company background, municipal experience, staffing plan, equipment inventory, safety program, references, project approach, fee schedule, and proof of insurance.
Company background and qualifications, Relevant municipal experience, Staffing plan, Equipment inventory, Safety program, References, Proposed project approach, Fee schedule confirmation
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Summary
The City of West Lake Hills is soliciting sealed proposals for citywide public works support services under RFP 2026-0003.
The scope includes landscape maintenance, irrigation, right-of-way maintenance, stormwater maintenance, MS4 infrastructure, and facility maintenance support for City facilities including 911 Westlake Drive. Services encompass mowing, trimming, weed control, pruning, drainage structures, culverts, channels, gabions, HVAC filter replacement, and emergency response support for ice events, flooding, and high winds. Proposals are due by November 20, 2026, and must be submitted to West Lake Hills City Hall or via CivCast. Required submission contents include company background, municipal experience, staffing plan, equipment inventory, safety program, references, project approach, fee schedule, and proof of insurance.
EVALUATION CRITERIA
8- Company background and qualifications
- Relevant municipal experience
- Staffing plan
- Equipment inventory
- Safety program
- References
- Proposed project approach
- Fee schedule confirmation
REQUIRED ATTACHMENTS
10- Company background and qualifications
- Relevant municipal experience
- Staffing plan
- Equipment inventory
- Safety program
- References
- Proposed project approach
- Fee schedule confirmation
- Proof of insurance
- Acknowledgment of all exhibits and requirements
- Submit to
- West Lake Hills City Hall, 4010 Bee Cave Road, West Lake Hills, TX 78746 | [email protected]
- Scope location
- West Lake Hills, TX
Questions about this RFP
How do I respond to this RFP from City of West Lake Hills?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: West Lake Hills City Hall, 4010 Bee Cave Road, West Lake Hills, TX 78746 | [email protected]. For questions, contact Brian McDougal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Lake Hills in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian McDougal at (512) 327-3628. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Company background and qualifications, Relevant municipal experience, Staffing plan, Equipment inventory, Safety program, References, Proposed project approach, Fee schedule confirmation" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Lake Hills?
All active and historical solicitations from City of West Lake Hills are tracked and searchable. As a city agency, City of West Lake Hills regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company background and qualifications, Relevant municipal experience, Staffing plan, Equipment inventory, Safety program, References, Proposed project approach, Fee schedule confirmation, Proof of ins. Review the full document from City of West Lake Hills for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Lake Hills, TX. Review the full solicitation for detailed scope requirements.