City of West Hollywood Turnkey Self-Contained Public Restroom Pilot Program - BID # FFS 0026 (2026)
City of West HollywoodCity · West Hollywood, CA- Due
- Nov 20, 2026
- 9 days left
- Posted
- Oct 26, 2026
- Contract term
- 1 year
The 30-second brief
The City of West Hollywood invites proposals from qualified firms to furnish, install, operate, clean, maintain, monitor, service, and remove a turnkey, self-contained public restroom for a pilot program under BID # FFS 0026. The scope includes supplying a durable, weather-resistant, vandal-resistant modular or prefabricated restroom capable of operating without permanent electrical, potable-water, or sanitary-sewer utility connections. Services encompass scheduled and unscheduled janitorial work, disinfection of fixtures, graffiti removal, biohazard cleanup, replenishment of consumables, freshwater replenishment, wastewater disposal, preventive and corrective maintenance, and remote operational monitoring. The anticipated initial deployment is one unit for 6 to 12 months with options for renewal, relocation, and additional units. Proposals are due by November 20, 2026, at 1:00 p.m. via the City's online bidding portal. Submission requirements include acknowledgement forms, non-collusion declaration, bidder information, licenses, and references.
Relevant qualifications and experience (15%), Restroom quality, functionality, accessibility and durability (20%), Cleaning, operations, maintenance and service approach (25%), Monitoring, reporting, safety, privacy and access (15%), Implementation and local response capability (10%), Total cost and overall value (15%)
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Summary
The City of West Hollywood invites proposals from qualified firms to furnish, install, operate, clean, maintain, monitor, service, and remove a turnkey, self-contained public restroom for a pilot program under BID # FFS 0026.
The scope includes supplying a durable, weather-resistant, vandal-resistant modular or prefabricated restroom capable of operating without permanent electrical, potable-water, or sanitary-sewer utility connections. Services encompass scheduled and unscheduled janitorial work, disinfection of fixtures, graffiti removal, biohazard cleanup, replenishment of consumables, freshwater replenishment, wastewater disposal, preventive and corrective maintenance, and remote operational monitoring. The anticipated initial deployment is one unit for 6 to 12 months with options for renewal, relocation, and additional units. Proposals are due by November 20, 2026, at 1:00 p.m. via the City's online bidding portal. Submission requirements include acknowledgement forms, non-collusion declaration, bidder information, licenses, and references.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
10- Acknowledgement Form
- List of Proposed Subcontractors
- Non-Collusion Declaration Form
- Key Personnel licenses and qualifications
- References
- Verification and Execution
- Certification of Non-Discrimination by Contractors
- Designator of Sureties
- Bidder's Violation of Law/Safety Questionnaire
- W-9
- Submit to
- https://www.planetbids.com/portal/portal.cfm?CompanyID=22761
- Duration
- 12 months
- Scope location
- West Hollywood, CA
Questions about this RFP
How do I respond to this RFP from City of West Hollywood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 20, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.planetbids.com/portal/portal.cfm?CompanyID=22761.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Hollywood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Relevant qualifications and experience (15%), Restroom quality, functionality, accessibility and durability (20%), Cleaning, operations, maintenance and service approach (25%), Monitoring, reporting,..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Hollywood?
All active and historical solicitations from City of West Hollywood are tracked and searchable. As a city agency, City of West Hollywood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 20, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Acknowledgement Form, List of Proposed Subcontractors, Non-Collusion Declaration Form, Key Personnel licenses and qualifications, References, Verification and Execution, Certification of Non-Discrimin. Review the full document from City of West Hollywood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Hollywood, CA. Review the full solicitation for detailed scope requirements.