City of West Hollywood Seasonal City Recreation Brochure and Postcard Design Printing and Mailing RFP 2026
City of West HollywoodCity · West Hollywood, CA- Due
- Apr 23, 2026
- Deadline passed
- Posted
- Mar 26, 2026
- Contract term
- 3 years
The 30-second brief
The City of West Hollywood is soliciting proposals for the production, graphic design, printing, and mailing of its seasonal Recreation Brochure, known as the 'Rec Reader', and a supplemental postcard. The scope includes layout design, photo editing, and formatting for four seasonal editions per year (Summer, Fall, Winter, Spring), as well as the creation of an interactive digital version (flipbook/PDF) with clickable registration links. The contractor is responsible for printing approximately 6,000 brochures (40 pages, full color, 8.5" x 11") and distributing 5x7 postcards to approximately 34,000 residents using a valid business mail permit. Proposals must include a production plan, financial capacity narrative, and 2-3 work samples. The initial contract term is three years with two one-year renewal options. Proposals are due April 23, 2026, at 5:00 p.m. via the PlanetBids portal.
Layout design, Photo editing, Graphic creation, Printing, Mailing services, Interactive digital version, Postcards
Proposer Information (25%), Work Samples (25%), Cost of Services (25%), Proposer Interview (25%)
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Summary
The City of West Hollywood is soliciting proposals for the production, graphic design, printing, and mailing of its seasonal Recreation Brochure, known as the 'Rec Reader', and a supplemental postcard.
The scope includes layout design, photo editing, and formatting for four seasonal editions per year (Summer, Fall, Winter, Spring), as well as the creation of an interactive digital version (flipbook/PDF) with clickable registration links. The contractor is responsible for printing approximately 6,000 brochures (40 pages, full color, 8.5" x 11") and distributing 5x7 postcards to approximately 34,000 residents using a valid business mail permit. Proposals must include a production plan, financial capacity narrative, and 2-3 work samples. The initial contract term is three years with two one-year renewal options. Proposals are due April 23, 2026, at 5:00 p.m. via the PlanetBids portal.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Layout design
- Photo editing
- Graphic creation
- Printing
- Mailing services
- Interactive digital version
- Postcards
REQUIRED ATTACHMENTS
6- Exhibit A (Sample Contract)
- Exhibit B (Exceptions to RFP)
- Exhibit C (Non-Collusion Declaration)
- Exhibit D (Proposal Cost Worksheet)
- Exhibit E (Code of Ethics)
- California Levine Act Statement
- Submit to
- PlanetBids submittal portal
- Scope location
- West Hollywood, CA
Questions about this RFP
How do I respond to this RFP from City of West Hollywood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 23, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PlanetBids submittal portal.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of West Hollywood in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
What are the key deliverables?
The solicitation specifies the following deliverables: Layout design, Photo editing, Graphic creation, Printing, Mailing services, Interactive digital version, Postcards. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer Information (25%), Work Samples (25%), Cost of Services (25%), Proposer Interview (25%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of West Hollywood?
All active and historical solicitations from City of West Hollywood are tracked and searchable. As a city agency, City of West Hollywood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Exhibit A (Sample Contract), Exhibit B (Exceptions to RFP), Exhibit C (Non-Collusion Declaration), Exhibit D (Proposal Cost Worksheet), Exhibit E (Code of Ethics), California Levine Act Statement. Review the full document from City of West Hollywood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: West Hollywood, CA. Review the full solicitation for detailed scope requirements.