City of Waxahachie - Comprehensive Removal, Dewatering, and Disposal of Sludge, Biosolids, and Debris - RFP - 2026 - 2 - 2 (2026)
City of WaxahachieCity · Waxahachie, TX- Due
- Feb 25, 2026
- Deadline passed
- Posted
- Feb 4, 2026
- Contract term
- 1 year
- Primary contact
- Leila Cole
- (469) 309-4165
The 30-second brief
The City of Waxahachie seeks qualified contractors to provide comprehensive services for the removal, dewatering, transport, and disposal of sludge, biosolids, grit, and debris generated across its water and wastewater infrastructure. Services include routine operations, scheduled lagoon and basin cleaning, emergency response, and inter-facility sludge transfer at facilities such as the Howard Road Water Treatment Plant, Howard Road Wastewater Treatment Plant, Robert W. Sokoll Water Treatment Plant, and multiple lift stations. Contractors must demonstrate municipal experience, mobile dewatering capability (minimum 18% solids), and compliance with TCEQ, EPA, ANSI, and OSHA requirements. The submission deadline is February 25, 2026, with a non-mandatory pre-proposal meeting on February 18, 2026.
Sludge, Biosolids, Grit, And debris removal, Dewatering, And disposal services; lagoon and basin cleaning; wet well and lift station cleaning; emergency response services
Cost 40%, Experience and Qualifications 25%, Approach to Provide Services 25%, Quality and Availability of Equipment 10%
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Summary
The City of Waxahachie seeks qualified contractors to provide comprehensive services for the removal, dewatering, transport, and disposal of sludge, biosolids, grit, and debris generated across its water and wastewater infrastructure.
Services include routine operations, scheduled lagoon and basin cleaning, emergency response, and inter-facility sludge transfer at facilities such as the Howard Road Water Treatment Plant, Howard Road Wastewater Treatment Plant, Robert W. Sokoll Water Treatment Plant, and multiple lift stations. Contractors must demonstrate municipal experience, mobile dewatering capability (minimum 18% solids), and compliance with TCEQ, EPA, ANSI, and OSHA requirements. The submission deadline is February 25, 2026, with a non-mandatory pre-proposal meeting on February 18, 2026.
EVALUATION CRITERIA
4- Cost 40%
- Experience and Qualifications 25%
- Approach to Provide Services 25%
- Quality and Availability of Equipment 10%
REQUIRED DELIVERABLES
4- Sludge, Biosolids, Grit, And debris removal, Dewatering, And disposal services
- Lagoon and basin cleaning
- Wet well and lift station cleaning
- Emergency response services
REQUIRED ATTACHMENTS
3- Conflict of interest questionnaire
- W-9
- Signed addenda
- Submit to
- https://procurement.opengov.com/portal/waxahachie-tx
- Duration
- 48 months
- Scope location
- Waxahachie, TX
Questions about this RFP
How do I respond to this RFP from City of Waxahachie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 25, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/waxahachie-tx. For questions, contact Leila Cole.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Waxahachie in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Leila Cole at (469) 309-4165. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Sludge, Biosolids, Grit, And debris removal, Dewatering, And disposal services; lagoon and basin cleaning; wet well and lift station cleaning; emergency response services. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 40%, Experience and Qualifications 25%, Approach to Provide Services 25%, Quality and Availability of Equipment 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waxahachie?
All active and historical solicitations from City of Waxahachie are tracked and searchable. As a city agency, City of Waxahachie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of interest questionnaire, W-9, signed addenda. Review the full document from City of Waxahachie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waxahachie, TX. Review the full solicitation for detailed scope requirements.