City of Waxahachie - Annual Lawn Maintenance and Landscaping Services - RFP 2026-03-02 (2026)
City of WaxahachieCity · Waxahachie, TX- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Mar 25, 2026
- Contract term
- 3 years
- Primary contact
- Gumaro Martinez
- (469) 609-4271
The 30-second brief
The City of Waxahachie is soliciting sealed proposals from qualified service providers to furnish comprehensive lawn maintenance and landscaping services under an annual contract. The scope of work covers more than 90 City-owned locations, including high-profile and low-profile properties, rights-of-way, parks, fire stations, and utility infrastructure such as pump stations, lift stations, and water treatment plants. Required services include mowing, trimming, edging, trash and debris removal, weed control, fertilizer application, pruning, mulching, seasonal color changeouts, irrigation inspections, and IDIQ services. Proposals are due by April 24, 2026, at 10:00 am, with a pre-proposal meeting on April 9, 2026, and a question deadline of April 15, 2026. Vendors must submit a W-9, conflict of interest questionnaire, pricing tables, and possess a commercial pesticide applicator license and TCEQ irrigation license.
Cost 50%, Experience and Qualifications 20%, Approach to Provide Services 20%, References 10%
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Summary
The City of Waxahachie is soliciting sealed proposals from qualified service providers to furnish comprehensive lawn maintenance and landscaping services under an annual contract.
The scope of work covers more than 90 City-owned locations, including high-profile and low-profile properties, rights-of-way, parks, fire stations, and utility infrastructure such as pump stations, lift stations, and water treatment plants. Required services include mowing, trimming, edging, trash and debris removal, weed control, fertilizer application, pruning, mulching, seasonal color changeouts, irrigation inspections, and IDIQ services. Proposals are due by April 24, 2026, at 10:00 am, with a pre-proposal meeting on April 9, 2026, and a question deadline of April 15, 2026. Vendors must submit a W-9, conflict of interest questionnaire, pricing tables, and possess a commercial pesticide applicator license and TCEQ irrigation license.
EVALUATION CRITERIA
4- Cost 50%
- Experience and Qualifications 20%
- Approach to Provide Services 20%
- References 10%
REQUIRED ATTACHMENTS
5- Conflict of interest questionnaire
- Form CIQ
- Most recent signed W-9
- Commercial pesticide applicator license
- TCEQ irrigation license
- Submit to
- https://procurement.opengov.com/portal/waxahachie-tx
- Duration
- 36 months
- Scope location
- Waxahachie, TX
Questions about this RFP
How do I respond to this RFP from City of Waxahachie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/waxahachie-tx. For questions, contact Gumaro Martinez.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Waxahachie in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Gumaro Martinez at (469) 609-4271. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost 50%, Experience and Qualifications 20%, Approach to Provide Services 20%, References 10%" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Waxahachie?
All active and historical solicitations from City of Waxahachie are tracked and searchable. As a city agency, City of Waxahachie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of interest questionnaire, Form CIQ, Most recent signed W-9, Commercial pesticide applicator license, TCEQ irrigation license. Review the full document from City of Waxahachie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Waxahachie, TX. Review the full solicitation for detailed scope requirements.