City of Vacaville Citywide Comprehensive Fee Study and Cost Allocation Plan RFP 2026
city OF VACAVILLELocal Housing Authority · Vacaville, CA- Due
- Sep 11, 2026
- Deadline passed
- Posted
- Aug 10, 2026
- Primary contact
- Shelby Milliren
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Summary
The City of Vacaville is seeking proposals from qualified consulting firms to prepare a Comprehensive Fee Study and Citywide Cost Allocation Plan.
The scope of work includes developing a transparent methodology for allocating direct, indirect, overhead, and internal service costs across departments, creating an editable cost allocation model, and reviewing all City Council-adopted fees to determine full service costs. The consultant will evaluate cost recovery levels, recommend fee adjustments, and identify new or obsolete fees to ensure equitable and legally defensible practices. Proposals must be submitted via email to [email protected] by September 11, 2026, at 2:00 PM PST. The City prefers in-person participation for key workshops and City Council presentations.
REQUIRED ATTACHMENTS
4- Section C Consultant Information
- Qualifications and Experience
- Resumes (optional)
- Appendix 1 Contract Exceptions
REQUIRED STAFFING
Project Manager, key personnel
- Submit to
- [email protected]
- Scope location
- Vacaville, CA
- Reported agency
- City of Vacaville
Questions about this RFP
How do I respond to this RFP from city OF VACAVILLE?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Shelby Milliren.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including city OF VACAVILLE in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shelby Milliren. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, key personnel. Proposers should demonstrate relevant qualifications and experience for each required role.
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Where can I find more RFPs from city OF VACAVILLE?
All active and historical solicitations from city OF VACAVILLE are tracked and searchable. As a local housing authority agency, city OF VACAVILLE regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Section C Consultant Information, Qualifications and Experience, Resumes (optional), Appendix 1 Contract Exceptions. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from city OF VACAVILLE for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Vacaville, CA. Review the full solicitation for detailed scope requirements.