City of Vacaville Citywide Comprehensive Fee Study and Cost Allocation Plan RFP 2026
city OF VACAVILLELocal Housing Authority · Vacaville, CA- Due
- Sep 11, 2026
- Deadline passed
- Primary contact
- Shelby Milliren
- (707) 449-5164
The 30-second brief
The City of Vacaville is soliciting proposals for a Citywide Comprehensive Fee Study and Cost Allocation Plan. The project requires the development of a transparent and defensible methodology for allocating direct, indirect, overhead, and internal service costs across all city departments and programs. Deliverables include an editable cost allocation model and documented procedures to allow city staff to independently maintain and update the plan in future years. The solicitation notes the project involves local funding and plans are available from the owner. Proposals are due by September 11, 2026, at 2:00 PM at 650 Merchant St, Vacaville, CA. Contact Shelby Milliren at 707-449-5164 for inquiries.
Comprehensive fee study, Citywide cost allocation plan, Editable cost allocation model, Procedures manual
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Summary
The City of Vacaville is soliciting proposals for a Citywide Comprehensive Fee Study and Cost Allocation Plan.
The project requires the development of a transparent and defensible methodology for allocating direct, indirect, overhead, and internal service costs across all city departments and programs. Deliverables include an editable cost allocation model and documented procedures to allow city staff to independently maintain and update the plan in future years. The solicitation notes the project involves local funding and plans are available from the owner. Proposals are due by September 11, 2026, at 2:00 PM at 650 Merchant St, Vacaville, CA. Contact Shelby Milliren at 707-449-5164 for inquiries.
REQUIRED DELIVERABLES
4- Comprehensive fee study
- Citywide cost allocation plan
- Editable cost allocation model
- Procedures manual
- Submit to
- 650 Merchant St, Vacaville, CA, 95688
- Scope location
- Solano, CA
- Reported agency
- City of Vacaville
Questions about this RFP
How do I respond to this RFP from city OF VACAVILLE?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 11, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 650 Merchant St, Vacaville, CA, 95688. For questions, contact Shelby Milliren.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including city OF VACAVILLE in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shelby Milliren at (707) 449-5164. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Comprehensive fee study, Citywide cost allocation plan, Editable cost allocation model, Procedures manual. Proposals should clearly address how each deliverable will be met.
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Where can I find more RFPs from city OF VACAVILLE?
All active and historical solicitations from city OF VACAVILLE are tracked and searchable. As a local housing authority agency, city OF VACAVILLE regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from city OF VACAVILLE for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Solano, CA. Review the full solicitation for detailed scope requirements.