City of Umatilla Rock the Locks Music Festival Catering Services RFP 2026
City of UmatillaCity · Umatilla, OR- Due
- Jul 31, 2026
- Deadline passed
- Posted
- May 26, 2026
- Primary contact
- Esmeralda Perches
- (541) 922-3226 ext 108
The 30-second brief
The City of Umatilla is soliciting proposals for backstage catering and hospitality services for the 2026 Rock the Locks Music Festival at Big River Golf Course. Scope includes breakfast, lunch, dinner, and late-night snacks for artists, production crews, and event staff over a five-day period (Sept. 23-27, 2026). The vendor must provide all food preparation, staffing, serving equipment, and infrastructure while accommodating various dietary restrictions (vegan, gluten-free). Estimated meal counts reach approximately 1,000 per day during festival peak. Proposals are due July 31, 2026, and will be evaluated on experience, food quality, operations plan, and pricing. Contact Esmeralda Perches at 541-922-3226 x108 for details.
Company overview, Catering experience, Three references, Operational plan, Staffing structure, Sample menu, Pricing proposal
Catering Experience & Festival History, Quality & Variety of Food Options, Staffing & Operational Plan, Pricing & Overall Value, Local Business Preference
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Summary
The City of Umatilla is soliciting proposals for backstage catering and hospitality services for the 2026 Rock the Locks Music Festival at Big River Golf Course.
Scope includes breakfast, lunch, dinner, and late-night snacks for artists, production crews, and event staff over a five-day period (Sept. 23-27, 2026). The vendor must provide all food preparation, staffing, serving equipment, and infrastructure while accommodating various dietary restrictions (vegan, gluten-free). Estimated meal counts reach approximately 1,000 per day during festival peak. Proposals are due July 31, 2026, and will be evaluated on experience, food quality, operations plan, and pricing. Contact Esmeralda Perches at 541-922-3226 x108 for details.
EVALUATION CRITERIA
5- Catering Experience & Festival History
- Quality & Variety of Food Options
- Staffing & Operational Plan
- Pricing & Overall Value
- Local Business Preference
REQUIRED DELIVERABLES
7- Company overview
- Catering experience
- Three references
- Operational plan
- Staffing structure
- Sample menu
- Pricing proposal
REQUIRED ATTACHMENTS
3- Proof of insurance
- Permits
- Licenses
- Submit to
- Esmeralda Perches, 700 6th Street Umatilla, OR 97882
- Scope location
- Umatilla, OR
Questions about this RFP
How do I respond to this RFP from City of Umatilla?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Esmeralda Perches, 700 6th Street Umatilla, OR 97882. For questions, contact Esmeralda Perches.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Umatilla in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Esmeralda Perches at (541) 922-3226 ext 108. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Company overview, Catering experience, Three references, Operational plan, Staffing structure, Sample menu, Pricing proposal. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Catering Experience & Festival History, Quality & Variety of Food Options, Staffing & Operational Plan, Pricing & Overall Value, Local Business Preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Umatilla?
All active and historical solicitations from City of Umatilla are tracked and searchable. As a city agency, City of Umatilla regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Proof of insurance, Permits, Licenses. Review the full document from City of Umatilla for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Umatilla, OR. Review the full solicitation for detailed scope requirements.