City of Umatilla Rock the Locks Music Festival Catering Services RFP 2026
City of UmatillaCity · Umatilla, OR- Due
- Jul 31, 2026
- Deadline passed
- Posted
- May 26, 2026
- Primary contact
- Esmeralda Perches
- (541) 922-3226 ext 108
The 30-second brief
The City of Umatilla is requesting proposals from qualified catering vendors to provide backstage catering and hospitality services for the 2026 Rock the Locks Music Festival at Big River Golf Course. The selected vendor will provide breakfast, lunch, dinner, and late-night snacks for artists, production crews, event staff, and volunteers. Estimated meal counts range from 180 per day during pre-festival production to 1,000 per day during the three-day festival event. Responsibilities include food preparation, staffing, equipment (refrigeration, warming, serving stations), sanitation compliance, and accommodating dietary restrictions (vegan, gluten-free, etc.). Proposals are due July 31, 2026, and will be evaluated on experience, food quality, operational plans, pricing, and local business preference.
Catering Experience & Festival History, Quality & Variety of Food Options, Staffing & Operational Plan, Pricing & Overall Value, Local Business Preference
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Summary
The City of Umatilla is requesting proposals from qualified catering vendors to provide backstage catering and hospitality services for the 2026 Rock the Locks Music Festival at Big River Golf Course.
The selected vendor will provide breakfast, lunch, dinner, and late-night snacks for artists, production crews, event staff, and volunteers. Estimated meal counts range from 180 per day during pre-festival production to 1,000 per day during the three-day festival event. Responsibilities include food preparation, staffing, equipment (refrigeration, warming, serving stations), sanitation compliance, and accommodating dietary restrictions (vegan, gluten-free, etc.). Proposals are due July 31, 2026, and will be evaluated on experience, food quality, operational plans, pricing, and local business preference.
EVALUATION CRITERIA
5- Catering Experience & Festival History
- Quality & Variety of Food Options
- Staffing & Operational Plan
- Pricing & Overall Value
- Local Business Preference
REQUIRED ATTACHMENTS
7- Company overview
- Catering experience description
- Three references
- Operational plan
- Sample menu options
- Pricing proposal
- Proof of insurance
- Scope location
- Umatilla, OR
Questions about this RFP
How do I respond to this RFP from City of Umatilla?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 31, 2026. Be sure to include all required attachments as outlined in the solicitation. For questions, contact Esmeralda Perches.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Umatilla in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Esmeralda Perches at (541) 922-3226 ext 108. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Catering Experience & Festival History, Quality & Variety of Food Options, Staffing & Operational Plan, Pricing & Overall Value, Local Business Preference" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Umatilla?
All active and historical solicitations from City of Umatilla are tracked and searchable. As a city agency, City of Umatilla regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company overview, Catering experience description, Three references, Operational plan, Sample menu options, Pricing proposal, Proof of insurance. Review the full document from City of Umatilla for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Umatilla, OR. Review the full solicitation for detailed scope requirements.