City of Troy Miscellaneous Automotive Parts ITB-COT 26-15 2026
City of TroyCity · Troy, MI- Due
- Jul 2, 2026
- Deadline passed
- Posted
- Jun 22, 2026
- Contract term
- 3 years
- Primary contact
- Brian Varney
- (248) 524-3390
The 30-second brief
The City of Troy is soliciting bids under ITB-COT 26-15 for the procurement of miscellaneous automotive replacement parts to support its DPW Motor Pool operations. The contract is for a three-year term with an option to renew for an additional three years. Vendors are required to provide unit pricing for specific line items (Proposal A), bulk pricing for fluids (Proposal B), and percentage-off-list discounts for various manufacturers including GM, Ford, CDJR, Mopar, Motorcraft, and AC Delco (Proposal C). The scope covers a wide range of components such as brake systems, filters, engine management parts, undercar components, and heavy-duty truck parts. Bids were originally due July 2, 2026, and the contract was awarded on August 10, 2026, to multiple low bidders meeting specifications.
Bid Proposal, Non-Collusion Affidavit, Certification regarding Debarment, Iran Linked Business Certification, Familial Disclosure Form, Safety Data Sheets
Bid price, part coverage, part availability, warranty, stated minimum order
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Summary
The City of Troy is soliciting bids under ITB-COT 26-15 for the procurement of miscellaneous automotive replacement parts to support its DPW Motor Pool operations.
The contract is for a three-year term with an option to renew for an additional three years. Vendors are required to provide unit pricing for specific line items (Proposal A), bulk pricing for fluids (Proposal B), and percentage-off-list discounts for various manufacturers including GM, Ford, CDJR, Mopar, Motorcraft, and AC Delco (Proposal C). The scope covers a wide range of components such as brake systems, filters, engine management parts, undercar components, and heavy-duty truck parts. Bids were originally due July 2, 2026, and the contract was awarded on August 10, 2026, to multiple low bidders meeting specifications.
EVALUATION CRITERIA
5- Bid price
- Part coverage
- Part availability
- Warranty
- Stated minimum order
REQUIRED DELIVERABLES
6- Bid Proposal
- Non-Collusion Affidavit
- Certification regarding Debarment
- Iran Linked Business Certification
- Familial Disclosure Form
- Safety Data Sheets
- Submit to
- City of Troy Purchasing Department
- Scope location
- Troy, MI
Questions about this ITB
How do I respond to this ITB from City of Troy?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 2, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: City of Troy Purchasing Department. For questions, contact Brian Varney.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Troy in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Brian Varney at (248) 524-3390. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Proposal, Non-Collusion Affidavit, Certification regarding Debarment, Iran Linked Business Certification, Familial Disclosure Form, Safety Data Sheets. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bid price, part coverage, part availability, warranty, stated minimum order" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Troy?
All active and historical solicitations from City of Troy are tracked and searchable. As a city agency, City of Troy regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Troy for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Troy, MI. Review the full solicitation for detailed scope requirements.