City of Sun Prairie - Home Repair Loan Program Administration - RFP# 26-PLAXX (2026)
City of Sun PrairieCity · Sun Prairie, WI- Due
- Feb 27, 2026
- Deadline passed
- Posted
- Jan 30, 2026
- Contract term
- 1 year
- Primary contact
- Becky Binz
- (608) 825-0869
The 30-second brief
The City of Sun Prairie Department of Planning is soliciting proposals from qualified agencies to administer an owner-occupied home repair loan program funded by the Affordable Housing Fund (AHF). The program provides accessible financing up to $12,000 per housing unit to low- and moderate-income households for eligible improvements including exterior repairs, plumbing and electrical upgrades, energy efficiency improvements, accessibility updates, code compliance, lead-based paint abatement, and waterproofing. Available funding for 2026 is $276,000, which includes up to $36,000 for administrative and service delivery costs. The selected administrator will handle program promotion, client intake, home inspections, loan underwriting, contractor coordination, project supervision, and quarterly compliance reporting. Proposals are due by February 27, 2026, at 12:00 AM CST and must be submitted electronically to [email protected].
Qualifications of Firm (35%), Relevant Experience of Firm (35%), Costs (15%), Local Preference (10%), DBE/WBE/DVB (5%)
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Summary
The City of Sun Prairie Department of Planning is soliciting proposals from qualified agencies to administer an owner-occupied home repair loan program funded by the Affordable Housing Fund (AHF).
The program provides accessible financing up to $12,000 per housing unit to low- and moderate-income households for eligible improvements including exterior repairs, plumbing and electrical upgrades, energy efficiency improvements, accessibility updates, code compliance, lead-based paint abatement, and waterproofing. Available funding for 2026 is $276,000, which includes up to $36,000 for administrative and service delivery costs. The selected administrator will handle program promotion, client intake, home inspections, loan underwriting, contractor coordination, project supervision, and quarterly compliance reporting. Proposals are due by February 27, 2026, at 12:00 AM CST and must be submitted electronically to [email protected].
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
9- Signature Affidavit (Form A)
- Receipt of Forms (Form B)
- Vendor Profile and Qualifications (Form C)
- References (Form D)
- Insurance and Indemnification (Form E)
- Sustainability Questionnaire (Form G)
- Cost Proposal (Form F)
- Certificate of Insurance
- W-9
- Submit to
- [email protected]
- Duration
- 12 months
- Scope location
- Sun Prairie, WI
Questions about this RFP
How do I respond to this RFP from City of Sun Prairie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact Becky Binz.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sun Prairie in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Becky Binz at (608) 825-0869. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications of Firm (35%), Relevant Experience of Firm (35%), Costs (15%), Local Preference (10%), DBE/WBE/DVB (5%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sun Prairie?
All active and historical solicitations from City of Sun Prairie are tracked and searchable. As a city agency, City of Sun Prairie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Signature Affidavit (Form A), Receipt of Forms (Form B), Vendor Profile and Qualifications (Form C), References (Form D), Insurance and Indemnification (Form E), Sustainability Questionnaire (Form G),. Review the full document from City of Sun Prairie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sun Prairie, WI. Review the full solicitation for detailed scope requirements.