City of Stratford - Managed Print Fleet RFP-2026-15
City of StratfordCity · Stratford, ON- Due
- Oct 23, 2026
- Deadline passed
- Posted
- Sep 23, 2026
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Summary
The Corporation of the City of Stratford is seeking proposals from qualified Proponents for the supply, installation, maintenance, support, and lifecycle management of a managed printer, copier, scanner, and multifunction device fleet across multiple City facilities.
The solution must include device configuration, consumables, service response, reporting, user training, fleet optimization, and support for moves, adds, and changes over the contract term. The successful Proponent will provide proactive service management including consumables monitoring, meter reporting, issue escalation, and device replacement recommendations. Proposals are due by October 23, 2026.
- Submit to
- https://stratford.bidsandtenders.ca/Module/Tenders/en/Tender/Detail/5ec5b9ec-bb4e-40f2-b55d-3734a2f1673b
- Scope location
- Public
Questions about this RFP
How do I respond to this RFP from City of Stratford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 23, 2026. Submissions should be delivered to: https://stratford.bidsandtenders.ca/Module/Tenders/en/Tender/Detail/5ec5b9ec-bb4e-40f2-b55d-3734a2f1673b.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Stratford in ON, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
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Where can I find more RFPs from City of Stratford?
All active and historical solicitations from City of Stratford are tracked and searchable. As a city agency, City of Stratford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Stratford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Public. Review the full solicitation for detailed scope requirements.