City of Staunton Library Courier Services Invitation for Bids H00226 - 2026
City of StauntonCity · Staunton, VA- Due
- Sep 10, 2026
- Deadline passed
- Posted
- Aug 25, 2026
- Contract term
- 1 year
- Primary contact
- Sarah Skrobis
- (540) 332-3819
The 30-second brief
The City of Staunton, in coordination with the City of Waynesboro and Augusta County, is seeking bids for library courier services under Bid # H00226. The selected contractor will perform a mandatory base circuit five days a week (Monday-Friday) to pick up and deliver books on loan between the Staunton Public Library, Waynesboro Public Library, and Augusta County Library (ACL) Fishersville branch. Optional additions include runs to ACL branches in Weyers Cave, Middlebrook, Stuarts Draft, Churchville, Deerfield, and Craigsville. The contract term is for one year with four optional one-year renewals. Bidders must have experience with at least three similar projects in the last two years. Bids are due by September 10, 2026, at 2:00 p.m. at the Staunton Finance Department.
Bid Offer Form, Bidder Information Form, References, Proof of Insurance
Lowest responsible and responsive bidder
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Summary
The City of Staunton, in coordination with the City of Waynesboro and Augusta County, is seeking bids for library courier services under Bid # H00226.
The selected contractor will perform a mandatory base circuit five days a week (Monday-Friday) to pick up and deliver books on loan between the Staunton Public Library, Waynesboro Public Library, and Augusta County Library (ACL) Fishersville branch. Optional additions include runs to ACL branches in Weyers Cave, Middlebrook, Stuarts Draft, Churchville, Deerfield, and Craigsville. The contract term is for one year with four optional one-year renewals. Bidders must have experience with at least three similar projects in the last two years. Bids are due by September 10, 2026, at 2:00 p.m. at the Staunton Finance Department.
EVALUATION CRITERIA
Lowest responsible and responsive bidder
REQUIRED DELIVERABLES
4- Bid Offer Form
- Bidder Information Form
- References
- Proof of Insurance
REQUIRED ATTACHMENTS
6- Bid Offer Form
- Bidder Information Form
- References
- Conflict of Interests Form
- Collusion Certification
- Acknowledgement of Addendum Received
- Submit to
- 116 W. Beverley Street, 3rd Floor - Finance Department, Staunton, VA 24401
- Scope location
- Staunton, VA
Questions about this IFB
How do I respond to this IFB from City of Staunton?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 116 W. Beverley Street, 3rd Floor - Finance Department, Staunton, VA 24401. For questions, contact Sarah Skrobis.
Can small businesses or minority-owned firms bid on this IFB?
Most government agencies, including City of Staunton in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the IFB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Skrobis at (540) 332-3819. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Bid Offer Form, Bidder Information Form, References, Proof of Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsible and responsive bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Staunton?
All active and historical solicitations from City of Staunton are tracked and searchable. As a city agency, City of Staunton regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this IFB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Offer Form, Bidder Information Form, References, Conflict of Interests Form, Collusion Certification, Acknowledgement of Addendum Received. Review the full document from City of Staunton for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Staunton, VA. Review the full solicitation for detailed scope requirements.