City of St. Marys Audio Visual Services for New Council Chambers and Court RFP 2026
City of St. MarysCity · St. Marys, GA- Due
- Jul 17, 2026
- Deadline passed
- Posted
- Jun 16, 2026
- Contract term
- 5 years
- Primary contact
- Sarah Lee
- (912) 510-4000
The 30-second brief
The City of St. Marys is seeking proposals for an audio-visual (AV) solution for its new joint City Council Chamber and Municipal Court room. The project requires two options: Option A for interior AV recording, amplification, and ADA compliance, and Option B for expanded capacity including individual monitors at stations and YouTube streaming. Scope includes design, installation, setup, and technical support for microphones, cameras, video monitors, digital timers, and hallway displays. A mandatory Pre-Bid Meeting is scheduled for July 2, 2026, at the New City Hall. Proposals are due by July 17, 2026, and must include a five-year equipment refresh plan and a Service License Agreement. Evaluation is based on a 100-point scale focusing on expertise, qualifications, and cost.
Cover letter, Company overview, Project approach, References, Cost estimate, Evidence of insurance, Signed affidavits
Qualifications (20 points), Complete answers (5 points), Municipal regulation familiarity (15 points), AV expertise (25 points), Range of services (20 points), Professional reputation (5 points), Cost and Schedule (10 points)
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Summary
The City of St.
Marys is seeking proposals for an audio-visual (AV) solution for its new joint City Council Chamber and Municipal Court room. The project requires two options: Option A for interior AV recording, amplification, and ADA compliance, and Option B for expanded capacity including individual monitors at stations and YouTube streaming. Scope includes design, installation, setup, and technical support for microphones, cameras, video monitors, digital timers, and hallway displays. A mandatory Pre-Bid Meeting is scheduled for July 2, 2026, at the New City Hall. Proposals are due by July 17, 2026, and must include a five-year equipment refresh plan and a Service License Agreement. Evaluation is based on a 100-point scale focusing on expertise, qualifications, and cost.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
7- Cover letter
- Company overview
- Project approach
- References
- Cost estimate
- Evidence of insurance
- Signed affidavits
REQUIRED ATTACHMENTS
4- Conflict of Interest and Ethics policies
- Immigration and Security Form
- Contractor Affidavit
- Subcontractor Affidavit
- Submit to
- 418 Osborne Street, St. Marys, GA 31558
- Scope location
- St. Marys, GA
Questions about this RFP
How do I respond to this RFP from City of St. Marys?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 17, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 418 Osborne Street, St. Marys, GA 31558. For questions, contact Sarah Lee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of St. Marys in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Lee at (912) 510-4000. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover letter, Company overview, Project approach, References, Cost estimate, Evidence of insurance, Signed affidavits. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications (20 points), Complete answers (5 points), Municipal regulation familiarity (15 points), AV expertise (25 points), Range of services (20 points), Professional reputation (5 points), Cost..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of St. Marys?
All active and historical solicitations from City of St. Marys are tracked and searchable. As a city agency, City of St. Marys regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 5 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Conflict of Interest and Ethics policies, Immigration and Security Form, Contractor Affidavit, Subcontractor Affidavit. Review the full document from City of St. Marys for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Marys, GA. Review the full solicitation for detailed scope requirements.