City of St. Marys New City Hall Security and Fire Alarm System Enhancements RFP 2026
City of St. MarysCity · St. Marys, GA- Due
- Oct 7, 2026
- Deadline passed
- Posted
- Sep 3, 2026
- Primary contact
- Sarah Lee
- (912) 510-4045
The 30-second brief
The City of St. Marys, Georgia is soliciting proposals for security and fire alarm system enhancements at the New City Hall located at 2603 Osborne St. The project scope includes the installation and commissioning of 26 card readers for access control, ADA-compliant door openers, fire alarm pull stations, at least 14 horn/strobe units, 21 speaker strobe units, 11 motion detectors, 3 perimeter door alarms, and 17 security cameras (10 interior and 7 exterior). Contractors must provide all labor, materials, equipment, and supervision. A non-mandatory pre-bid meeting is scheduled for September 15, 2026. Proposals are due by October 7, 2026, at 2:00 PM. Evaluation criteria include experience (25%), cost-effectiveness (30%), project plan feasibility (30%), compliance (10%), and references (5%).
Cover Letter, Detailed Response to Scope of Work, Cost Proposal, Project Schedule, Qualifications and References
Experience and Qualifications of the Contractor (25%), Cost-Effectiveness of the Proposal (30%), Anticipated Timeframe Quality and Feasibility of the Project Plan (30%), Compliance with Proposal Requirements (10%), References and Past Performance (5%)
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Summary
The City of St.
Marys, Georgia is soliciting proposals for security and fire alarm system enhancements at the New City Hall located at 2603 Osborne St. The project scope includes the installation and commissioning of 26 card readers for access control, ADA-compliant door openers, fire alarm pull stations, at least 14 horn/strobe units, 21 speaker strobe units, 11 motion detectors, 3 perimeter door alarms, and 17 security cameras (10 interior and 7 exterior). Contractors must provide all labor, materials, equipment, and supervision. A non-mandatory pre-bid meeting is scheduled for September 15, 2026. Proposals are due by October 7, 2026, at 2:00 PM. Evaluation criteria include experience (25%), cost-effectiveness (30%), project plan feasibility (30%), compliance (10%), and references (5%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
5- Cover Letter
- Detailed Response to Scope of Work
- Cost Proposal
- Project Schedule
- Qualifications and References
REQUIRED ATTACHMENTS
8- Insurance and Bond(s)
- Debarment / Suspension Affidavit
- Immigration and Security Forms
- Non-Collusion Affidavit
- Addenda Acknowledgement
- Byrd Anti-Lobbying Affidavit
- Public Benefit Form
- Bid Bond
- Submit to
- City of St. Marys Finance Department, 418 Osborne Street, St. Marys, GA 31558
- Scope location
- St. Marys, GA
Questions about this RFP
How do I respond to this RFP from City of St. Marys?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 7, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of St. Marys Finance Department, 418 Osborne Street, St. Marys, GA 31558. For questions, contact Sarah Lee.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of St. Marys in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sarah Lee at (912) 510-4045. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Detailed Response to Scope of Work, Cost Proposal, Project Schedule, Qualifications and References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and Qualifications of the Contractor (25%), Cost-Effectiveness of the Proposal (30%), Anticipated Timeframe Quality and Feasibility of the Project Plan (30%), Compliance with Proposal Requi..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of St. Marys?
All active and historical solicitations from City of St. Marys are tracked and searchable. As a city agency, City of St. Marys regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Insurance and Bond(s), Debarment / Suspension Affidavit, Immigration and Security Forms, Non-Collusion Affidavit, Addenda Acknowledgement, Byrd Anti-Lobbying Affidavit, Public Benefit Form, Bid Bond. Review the full document from City of St. Marys for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: St. Marys, GA. Review the full solicitation for detailed scope requirements.