City of Springfield - Springfield Missouri City Hall Audiovisual Systems - 044-2027IFB (2026)
City of SpringfieldCity · Springfield, MO- Due
- Dec 10, 2026
- 27 days left
- Posted
- Nov 10, 2026
- Primary contact
- Morgan Blankenship
- (417) 864-2079
The 30-second brief
The City of Springfield is seeking design-build AV integration services for the renovation of the City Hall facility, located in Springfield, MO. The project involves comprehensive audiovisual systems, including SDI broadcast routing, AV-over-IP video distribution, projection systems, digital audio processing, Dante/AES67 audio networking, PTZ cameras, microphones, and control system integration. Submission deadline is December 10, 2026, at 3:00 P.M. CST. A pre-bid conference is scheduled for November 17, 2026, at 10:00 A.M. CST via Zoom, with site visits on November 18 and 19, 2026. Bids must be submitted electronically via Euna OpenBids (DemandStar). Requirements include bid bonds, performance and payment bonds, prevailing wage compliance, E-Verify documentation, and a minimum of five years of company experience.
Council Chambers AV integration, AV Control Room integration, Council Commons AV integration, Overflow Room AV integration, Standard Conference Room systems, Public Lobby and Public Area AV systems, Digital Signage and Office Displays, Building-Wide Broadcast Routing and Display Distribution
Price (50 points), List of References and Experience (20 points), Time of Completion (25 points), Pre-Bid Conference Attendance (5 points)
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Summary
The City of Springfield is seeking design-build AV integration services for the renovation of the City Hall facility, located in Springfield, MO. The project involves comprehensive audiovisual systems, including SDI broadcast routing, AV-over-IP video distribution, projection systems, digital audio processing, Dante/AES67 audio networking, PTZ cameras, microphones, and control system integration.
Submission deadline is December 10, 2026, at 3:00 P.M. CST. A pre-bid conference is scheduled for November 17, 2026, at 10:00 A.M. CST via Zoom, with site visits on November 18 and 19, 2026. Bids must be submitted electronically via Euna OpenBids (DemandStar). Requirements include bid bonds, performance and payment bonds, prevailing wage compliance, E-Verify documentation, and a minimum of five years of company experience.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
8- Council Chambers AV integration
- AV Control Room integration
- Council Commons AV integration
- Overflow Room AV integration
- Standard Conference Room systems
- Public Lobby and Public Area AV systems
- Digital Signage and Office Displays
- Building-Wide Broadcast Routing and Display Distribution
REQUIRED ATTACHMENTS
9- Title-Signature Page
- Bid Form
- Subcontractor List
- Contractor Statement of Qualifications
- List of References and Experience
- Affidavit of Compliance
- Certification Regarding Potential Conflicts of Interest
- Executed Addendum(s)
- Bid Bond
- Submit to
- https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
- Scope location
- Springfield, MO
Questions about this BID
How do I respond to this Bid from City of Springfield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 10, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029. For questions, contact Morgan Blankenship.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Springfield in MO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Morgan Blankenship at (417) 864-2079. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Council Chambers AV integration, AV Control Room integration, Council Commons AV integration, Overflow Room AV integration, Standard Conference Room systems, Public Lobby and Public Area AV systems, Digital Signage and Office Displays, Building-Wide Broadcast Routing and Display Distribution. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Price (50 points), List of References and Experience (20 points), Time of Completion (25 points), Pre-Bid Conference Attendance (5 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springfield?
All active and historical solicitations from City of Springfield are tracked and searchable. As a city agency, City of Springfield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
Is this solicitation still open for submissions?
Based on the posted deadline of December 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Title-Signature Page, Bid Form, Subcontractor List, Contractor Statement of Qualifications, List of References and Experience, Affidavit of Compliance, Certification Regarding Potential Conflicts of I. Review the full document from City of Springfield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springfield, MO. Review the full solicitation for detailed scope requirements.
