City of Springdale EV Charging Station Installations Bid 2026 - PID 122808
City of SpringdaleCity · Springdale, OH- Due
- May 21, 2026
- Deadline passed
- Posted
- Apr 24, 2026
- Duration
- 3 months
- Primary contact
- Emma Loebker
- (513) 270-5997
The 30-second brief
The City of Springdale is soliciting sealed proposals for the installation, commissioning, and maintenance of electric vehicle (EV) charging stations at the Municipal Building and the Parks and Recreation Building. The project, identified as PID 122808, involves eight Level 2 chargers and one 120kW DCFC charger with CCS and NACS connectors, including associated signage, pavement striping, and a 5-year operations and maintenance term. The engineer's estimated construction cost is $458,900.00. A mandatory pre-bid conference is scheduled for May 5, 2026, at the Springdale Community Center. Bids are due by May 21, 2026, and must include a 10% bid guaranty. The project is funded primarily from federal and local funds and administered by ODOT.
Bidder Information Sheet, Bid Proposal, Summary of Bid Proposal and Alternate Bid, Substitution Sheet, Bid Guarantee and Contract Bond, Certificate as to Interest, Unresolved Findings for Recovery, Non-Collusion Affidavit, Certification/Affidavit in Compliance with O.R.C. Section 3517.13
Lowest and best overall Bidder
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Summary
The City of Springdale is soliciting sealed proposals for the installation, commissioning, and maintenance of electric vehicle (EV) charging stations at the Municipal Building and the Parks and Recreation Building.
The project, identified as PID 122808, involves eight Level 2 chargers and one 120kW DCFC charger with CCS and NACS connectors, including associated signage, pavement striping, and a 5-year operations and maintenance term. The engineer's estimated construction cost is $458,900.00. A mandatory pre-bid conference is scheduled for May 5, 2026, at the Springdale Community Center. Bids are due by May 21, 2026, and must include a 10% bid guaranty. The project is funded primarily from federal and local funds and administered by ODOT.
EVALUATION CRITERIA
Lowest and best overall Bidder
REQUIRED DELIVERABLES
9- Bidder Information Sheet
- Bid Proposal
- Summary of Bid Proposal and Alternate Bid
- Substitution Sheet
- Bid Guarantee and Contract Bond
- Certificate as to Interest
- Unresolved Findings for Recovery
- Non-Collusion Affidavit
- Certification/Affidavit in Compliance with O.R.C. Section 3517.13
REQUIRED ATTACHMENTS
3- Bid Guaranty
- Performance Bond
- Certificates of Insurance
REQUIRED STAFFING
6- Submit to
- Office of the Clerk of Council, Municipal Building, 11700 Springfield Pike, Springdale, OH 45246
- Scope location
- Springdale, OH
Questions about this BID
How do I respond to this Bid from City of Springdale?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 21, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Office of the Clerk of Council, Municipal Building, 11700 Springfield Pike, Springdale, OH 45246. For questions, contact Emma Loebker.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Springdale in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Emma Loebker at (513) 270-5997. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Foreman, Timekeeper, Superintendent, Assistant Superintendent, Engineer, Clerk. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder Information Sheet, Bid Proposal, Summary of Bid Proposal and Alternate Bid, Substitution Sheet, Bid Guarantee and Contract Bond, Certificate as to Interest, Unresolved Findings for Recovery, Non-Collusion Affidavit, Certification/Affidavit in Compliance with O.R.C. Section 3517.13. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest and best overall Bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Springdale?
All active and historical solicitations from City of Springdale are tracked and searchable. As a city agency, City of Springdale regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 months. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid Guaranty, Performance Bond, Certificates of Insurance. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Springdale for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Springdale, OH. Review the full solicitation for detailed scope requirements.