City of Spearfish Managed Information Technology Services RFP - 2026
City of SpearfishCity · Spearfish, SD- Due
- Jan 15, 2027
- 61 days left
- Posted
- Nov 9, 2026
- Contract term
- 3 years
- Primary contact
- Michelle DeNeui
- (605) 642-1325
The 30-second brief
The City of Spearfish invites qualified Managed Service Providers (MSPs) to submit proposals to provide comprehensive, secure, and proactive managed information technology (IT) services for approximately 150 users across 10 departments and 15 locations, including endpoints, applications, servers, network devices, firewalls, switches, wireless, cloud productivity, M365, backup and disaster recovery, help desk support, and supporting infrastructure. The contract term is 3 years with annual pricing. Proposals are due by January 15, 2027, at 8:00 AM Mountain Time, and questions are due by December 1, 2026. Submissions may be emailed to [email protected] or mailed to 625 N 5th Street, Spearfish, SD 57783. Evaluation criteria include responsiveness, demonstrated experience and references, agreement clarity and feasibility, and cost and overall value.
Responsiveness to RFP Requirements, Demonstrated Experience and References, Clarity and Feasibility of Proposed Agreement, Cost and Overall Value
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Summary
The City of Spearfish invites qualified Managed Service Providers (MSPs) to submit proposals to provide comprehensive, secure, and proactive managed information technology (IT) services for approximately 150 users across 10 departments and 15 locations, including endpoints, applications, servers, network devices, firewalls, switches, wireless, cloud productivity, M365, backup and disaster recovery, help desk support, and supporting infrastructure.
The contract term is 3 years with annual pricing. Proposals are due by January 15, 2027, at 8:00 AM Mountain Time, and questions are due by December 1, 2026. Submissions may be emailed to [email protected] or mailed to 625 N 5th Street, Spearfish, SD 57783. Evaluation criteria include responsiveness, demonstrated experience and references, agreement clarity and feasibility, and cost and overall value.
EVALUATION CRITERIA
4- Responsiveness to RFP Requirements
- Demonstrated Experience and References
- Clarity and Feasibility of Proposed Agreement
- Cost and Overall Value
REQUIRED ATTACHMENTS
4- Company Overview
- Base Services Approach
- References
- Fee Schedule
- Submit to
- [email protected] or mailed to City of Spearfish, 625 N 5th Street, Spearfish, SD 57783
- Scope location
- Spearfish, SD
Questions about this RFP
How do I respond to this RFP from City of Spearfish?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 15, 2027. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected] or mailed to City of Spearfish, 625 N 5th Street, Spearfish, SD 57783. For questions, contact Michelle DeNeui.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Spearfish in SD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Michelle DeNeui at (605) 642-1325. Questions and answers are typically shared with all prospective bidders.
Show 6 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Responsiveness to RFP Requirements, Demonstrated Experience and References, Clarity and Feasibility of Proposed Agreement, Cost and Overall Value" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Spearfish?
All active and historical solicitations from City of Spearfish are tracked and searchable. As a city agency, City of Spearfish regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of January 15, 2027, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Company Overview, Base Services Approach, References, Fee Schedule. Review the full document from City of Spearfish for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Spearfish, SD. Review the full solicitation for detailed scope requirements.
