City of South Miami Insurance Brokerage Services RFP HR2026-01
City of South MiamiCity · South Miami, FL- Due
- Feb 12, 2026
- Deadline passed
- Posted
- Jan 9, 2026
- Contract term
- 3 years
- Primary contact
- Steven P. Kulick
The 30-second brief
The City of South Miami is seeking proposals from qualified insurance brokerage firms to provide insurance brokerage services for approximately 140 employees and retirees. The contract will be for an initial term of three (3) years with two (2) potential one-year renewal terms.
Deliverables include monitoring of benefit plans, administrative support, key staff assignment, coordination with HR, annual audits, financial reports, advice on legislation, technology platforms, employee benefit plan modifications, reports, wellness fairs, and special projects.
Qualifications/Experience of the Proposer and Personnel (40 points), Approach and Understanding of Services (20 Points), Price Proposal (40 points).
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Summary
The City of South Miami is seeking proposals from qualified insurance brokerage firms to provide insurance brokerage services for approximately 140 employees and retirees. The contract will be for an initial term of three (3) years with two (2) potential one-year renewal terms.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
12- Deliverables include monitoring of benefit plans
- Administrative support
- Key staff assignment
- Coordination with HR
- Annual audits
- Financial reports
- Advice on legislation
- Technology platforms
- Employee benefit plan modifications
- Reports
- Wellness fairs
- Special projects
REQUIRED ATTACHMENTS
10- Form 1: Proposal Form Package Acknowledgement
- Form 2A/2B: Proposer's Certification
- Form 3: Single Execution Affidavits
- Form 4: Dispute Disclosure
- Form 5: Certification Regarding Debarment
- Form 6: Proposer's Qualifications Survey
- Form 7: Key Staff and Proposed Subcontractors
- Form 8: Reference List
- Form 9: Insurance Brokerage Services Fee Schedule Proposal
- Attachment A: Sample Professional Services Agreement
- Submit to
- Electronically through DemandStar Electronic Bid System at https://network.demandstar.com/
- Duration
- 24 months
- Scope location
- Florida
Questions about this RFP
How do I respond to this RFP from City of South Miami?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 12, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Electronically through DemandStar Electronic Bid System at https://network.demandstar.com/. For questions, contact Steven P. Kulick.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of South Miami in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Steven P. Kulick. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Deliverables include monitoring of benefit plans, administrative support, key staff assignment, coordination with HR, annual audits, financial reports, advice on legislation, technology platforms, employee benefit plan modifications, reports, wellness fairs, and special projects.. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications/Experience of the Proposer and Personnel (40 points), Approach and Understanding of Services (20 Points), Price Proposal (40 points)." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of South Miami?
All active and historical solicitations from City of South Miami are tracked and searchable. As a city agency, City of South Miami regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 1: Proposal Form Package Acknowledgement, Form 2A/2B: Proposer's Certification, Form 3: Single Execution Affidavits, Form 4: Dispute Disclosure, Form 5: Certification Regarding Debarment, Form 6:. Review the full document from City of South Miami for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Florida. Review the full solicitation for detailed scope requirements.