City of Somerville - Somerville Short Term Rental Database and Reporting - RFP # 27-24 (2026)
City of SomervilleCity · Somerville, MA- Due
- Nov 4, 2026
- 7 days left
- Posted
- Oct 21, 2026
- Contract term
- 1 year
- Primary contact
- Cameron Moriarty
- (617) 625-1344
The 30-second brief
The City of Somerville is seeking proposals for a comprehensive short-term rental (STR) database and reporting system to identify STRs operating in violation of City Ordinance 2019-12. The scope includes creating and maintaining an inventory of active STR listings across all platforms, capturing listing URLs, occupant/bedroom/bed counts, daily/occupancy rates, hosting details, active status, high-resolution screenshots, and photographs. Additional requirements encompass compliance monitoring, generating weekly/monthly reports, notifying enforcing entities of unlicenced listings, assisting with non-compliance notices, integrating with CitizenServe and assessing software (Vision), and providing court support/records custody. The submission deadline is November 4, 2026, at 3:00 PM EST, with questions due by October 28, 2026, at 12:00 PM EST. The initial contract term is one year, with two optional one-year renewal periods.
Past Performance in Comparable Cities, Technical and Management Approach, Key Personnel
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Summary
The City of Somerville is seeking proposals for a comprehensive short-term rental (STR) database and reporting system to identify STRs operating in violation of City Ordinance 2019-12.
The scope includes creating and maintaining an inventory of active STR listings across all platforms, capturing listing URLs, occupant/bedroom/bed counts, daily/occupancy rates, hosting details, active status, high-resolution screenshots, and photographs. Additional requirements encompass compliance monitoring, generating weekly/monthly reports, notifying enforcing entities of unlicenced listings, assisting with non-compliance notices, integrating with CitizenServe and assessing software (Vision), and providing court support/records custody. The submission deadline is November 4, 2026, at 3:00 PM EST, with questions due by October 28, 2026, at 12:00 PM EST. The initial contract term is one year, with two optional one-year renewal periods.
EVALUATION CRITERIA
3- Past Performance in Comparable Cities
- Technical and Management Approach
- Key Personnel
REQUIRED ATTACHMENTS
10- Cover Letter
- Acknowledgement of Addenda
- Quality Requirements
- Somerville Living Wage Form
- Certificate of Non-Collusion and Tax Compliance
- Certificate of Signature Authority
- Reference Form
- Supplier Diversity Form
- W9
- Price Form
- Submit to
- https://www.bidexpress.com/businesses/33100/home
- Duration
- 12 months
- Scope location
- Somerville, MA
Questions about this RFP
How do I respond to this RFP from City of Somerville?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 4, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.bidexpress.com/businesses/33100/home. For questions, contact Cameron Moriarty.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Somerville in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Cameron Moriarty at (617) 625-1344. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Past Performance in Comparable Cities, Technical and Management Approach, Key Personnel" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Somerville?
All active and historical solicitations from City of Somerville are tracked and searchable. As a city agency, City of Somerville regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 4, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Acknowledgement of Addenda, Quality Requirements, Somerville Living Wage Form, Certificate of Non-Collusion and Tax Compliance, Certificate of Signature Authority, Reference Form, Suppli. Review the full document from City of Somerville for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Somerville, MA. Review the full solicitation for detailed scope requirements.