City of Sierra Vista - Professional Strategic Leadership Planning Services - 2027-RFP-007 (2026)
City of Sierra VistaCity · Sierra Vista, AZ- Due
- Dec 18, 2026
- 35 days left
- Posted
- Nov 11, 2026
- Contract term
- 1 year
- Primary contact
- Jennifer Dillaha
- (520) 439-2214
The 30-second brief
The City of Sierra Vista is seeking proposals from qualified consultants to provide professional strategic leadership planning services for the City Council and executive staff. The scope of work includes objective facilitation of strategic planning sessions to identify issues and priorities, developing a customized approach based on current and previous strategic plans, educating the council and staff on key planning principles, creating a draft strategic plan in Word format by April 10, and providing optional in-person presentation and plan update costs. The contract term is one year, commencing January 1, 2027, with three additional one-year option years. Proposals are due by December 18, 2026, at 10:00 am, with a mandatory pre-proposal meeting scheduled for November 18, 2026, and a question submission deadline of December 4, 2026. Required submissions include proposer guarantees, references, non-collusion statement, transaction privilege tax information, W-9 form, and cost proposals with labor breakdowns and hourly rates.
Proposer's Ability to Provide Required Services (25%), Quality and Response to the RFP Requirements; Ability to Communicate the Proposal in a Clear, Concise Manner (30%), Level of Experience of the Staff and Organization in Providing Required Services (20%), Budget / Cost Proposed to Provide Services (15%), Innovations / Recommendations / Value-Added Services (10%)
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Summary
The City of Sierra Vista is seeking proposals from qualified consultants to provide professional strategic leadership planning services for the City Council and executive staff.
The scope of work includes objective facilitation of strategic planning sessions to identify issues and priorities, developing a customized approach based on current and previous strategic plans, educating the council and staff on key planning principles, creating a draft strategic plan in Word format by April 10, and providing optional in-person presentation and plan update costs. The contract term is one year, commencing January 1, 2027, with three additional one-year option years. Proposals are due by December 18, 2026, at 10:00 am, with a mandatory pre-proposal meeting scheduled for November 18, 2026, and a question submission deadline of December 4, 2026. Required submissions include proposer guarantees, references, non-collusion statement, transaction privilege tax information, W-9 form, and cost proposals with labor breakdowns and hourly rates.
EVALUATION CRITERIA
Proposer's Ability to Provide Required Services (25%), Quality and Response to the RFP Requirements; Ability to Communicate the Proposal in a Clear, Concise Manner (30%), Level of Experience of the Staff and Organization in Providing Required Services (20%), Budget / Cost Proposed to Provide Services (15%), Innovations / Recommendations / Value-Added Services (10%)
REQUIRED ATTACHMENTS
6- Offer and Authorized Signature Form
- Proposer Guarantees and Warranties
- References
- Non-Collusion Statement
- Transaction Privilege Tax Information Form
- W-9 Form
- Submit to
- https://procurement.opengov.com/portal/sierravistaaz
- Duration
- 48 months
- Scope location
- Sierra Vista, AZ
Questions about this RFP
How do I respond to this RFP from City of Sierra Vista?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 18, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/sierravistaaz. For questions, contact Jennifer Dillaha.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Sierra Vista in AZ, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Jennifer Dillaha at (520) 439-2214. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Proposer's Ability to Provide Required Services (25%), Quality and Response to the RFP Requirements; Ability to Communicate the Proposal in a Clear, Concise Manner (30%), Level of Experience of the St..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sierra Vista?
All active and historical solicitations from City of Sierra Vista are tracked and searchable. As a city agency, City of Sierra Vista regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of December 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Offer and Authorized Signature Form, Proposer Guarantees and Warranties, References, Non-Collusion Statement, Transaction Privilege Tax Information Form, W-9 Form. Review the full document from City of Sierra Vista for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sierra Vista, AZ. Review the full solicitation for detailed scope requirements.
