City of Sherwood - Disaster Debris Monitoring Services - RFQ-DISASTER DEBRIS REMOVAL SERVICES 2026
City of SherwoodCity · Sherwood, AR- Due
- Oct 28, 2026
- Due today
- Posted
- Sep 25, 2026
- Contract term
- 2 years
- Primary contact
- Josh Penland
- (501) 835-3288
The 30-second brief
The City of Sherwood, Arkansas is soliciting Statements of Qualifications (SOQs) from qualified firms to provide Disaster Debris Monitoring Services in support of the City's response to and recovery from natural disasters, severe weather events, and other eligible emergencies. The selected Consultant or Contractor will provide independent debris monitoring, documentation, measurement, verification, inspection, reporting, and related services necessary to assist the City in administering disaster debris removal operations and documenting eligible costs for potential reimbursement through FEMA, ADEM, and/or other applicable funding programs. The anticipated contract term is for two years, with options for two one-year extensions. Submissions are due by October 28, 2026, at 10:00 a.m. at City of Sherwood City Hall, 2199 E Kiehl Ave., Sherwood, AR 72120.
Firm Experience and Qualifications (20 pts), Disaster Debris Monitoring Experience (20 pts), FEMA/Public Assistance Experience (10 pts), Proposed Project Team (10 pts), Emergency Mobilization Capability (10 pts), Monitoring Methodology and Technology (10 pts), References/Past Performance (10 pts), Pricing/Cost (10 pts)
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Summary
The City of Sherwood, Arkansas is soliciting Statements of Qualifications (SOQs) from qualified firms to provide Disaster Debris Monitoring Services in support of the City's response to and recovery from natural disasters, severe weather events, and other eligible emergencies.
The selected Consultant or Contractor will provide independent debris monitoring, documentation, measurement, verification, inspection, reporting, and related services necessary to assist the City in administering disaster debris removal operations and documenting eligible costs for potential reimbursement through FEMA, ADEM, and/or other applicable funding programs. The anticipated contract term is for two years, with options for two one-year extensions. Submissions are due by October 28, 2026, at 10:00 a.m. at City of Sherwood City Hall, 2199 E Kiehl Ave., Sherwood, AR 72120.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Debarment/Suspension Self-Certification, Byrd Anti-Lobbying Self-Certification
REQUIRED STAFFING
9- Submit to
- City of Sherwood City Hall, 2199 E Kiehl Ave., Sherwood, AR 72120
- Duration
- 48 months
- Scope location
- Sherwood, AR
Questions about this RFQ
How do I respond to this RFQ from City of Sherwood?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Sherwood City Hall, 2199 E Kiehl Ave., Sherwood, AR 72120. For questions, contact Josh Penland.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Sherwood in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Josh Penland at (501) 835-3288. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Project Manager, Debris Monitoring Manager, Field Monitor, Truck Certification, TDMS Site Monitor, Disposal Site Monitor, Data/Documentation Specialist, GIS/Mapping Services, Emergency Mobilization. Proposers should demonstrate relevant qualifications and experience for each required role.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Firm Experience and Qualifications (20 pts), Disaster Debris Monitoring Experience (20 pts), FEMA/Public Assistance Experience (10 pts), Proposed Project Team (10 pts), Emergency Mobilization Capabili..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Sherwood?
All active and historical solicitations from City of Sherwood are tracked and searchable. As a city agency, City of Sherwood regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 2 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of October 28, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Debarment/Suspension Self-Certification, Byrd Anti-Lobbying Self-Certification. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Sherwood for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Sherwood, AR. Review the full solicitation for detailed scope requirements.