City of Santa Monica - SMDOT Elevator Maintenance - Bid No. 12701633 (2026)
City of Santa MonicaCity · Santa Monica, CA- Due
- Nov 9, 2026
- 12 days left
- Posted
- Oct 23, 2026
- Contract term
- 1 year
- Primary contact
- David Nanjo
- (310) 458-1975 ext 2387
The 30-second brief
Provide turnkey maintenance, inspection, and repair services for elevators and wheelchair lifts/conveyance equipment at the Santa Monica Department of Transportation, located at 1620 6th Street, Santa Monica, CA. The contract covers 3 elevators: an Otis hydroelectric passenger elevator, an independent hydroelectric dumbwaiter, and a Montgomery hydroelectric passenger elevator. Services include monthly systemic maintenance, scheduled testing, 24/7 emergency callback and dispatch services, annual no-load and pressure relief valve tests, and as-needed repairs using OEM-standard new parts. Submission deadline is November 9, 2026, at 3:00 PM via the OpenGov e-Procurement Portal, with questions due by October 28, 2026. Bidders must possess a valid C-11 California contractor's license, comply with Santa Monica Living Wage Ordinance and prevailing wage requirements, and submit required disclosures including Oaks Initiative and Levine Act forms.
Experience / Technical Competence (25%), Cost (20%), Ability to Meet Work Plan / Timelines (25%), Stability / References (10%), Value Add / Breadth of Service (10%), Quality Control (10%)
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Summary
Provide turnkey maintenance, inspection, and repair services for elevators and wheelchair lifts/conveyance equipment at the Santa Monica Department of Transportation, located at 1620 6th Street, Santa Monica, CA. The contract covers 3 elevators: an Otis hydroelectric passenger elevator, an independent hydroelectric dumbwaiter, and a Montgomery hydroelectric passenger elevator.
Services include monthly systemic maintenance, scheduled testing, 24/7 emergency callback and dispatch services, annual no-load and pressure relief valve tests, and as-needed repairs using OEM-standard new parts. Submission deadline is November 9, 2026, at 3:00 PM via the OpenGov e-Procurement Portal, with questions due by October 28, 2026. Bidders must possess a valid C-11 California contractor's license, comply with Santa Monica Living Wage Ordinance and prevailing wage requirements, and submit required disclosures including Oaks Initiative and Levine Act forms.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
11- Addenda if issued
- Oaks Initiative Disclosure Form
- Levine Act Disclosure Form
- Experience Statement
- List of Sub-Contractors
- Living Wage Certification
- Certificate of Compliance
- Certification Regarding Debarment
- Non-Discrimination Policy Acknowledgment
- Non-Collusion Declaration
- Prevailing Wage Acknowledgement Form
- Submit to
- https://procurement.opengov.com/portal/santa-monica-ca
- Duration
- 12 months
- Scope location
- Santa Monica, CA
Questions about this BID
How do I respond to this Bid from City of Santa Monica?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 9, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/santa-monica-ca. For questions, contact David Nanjo.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Santa Monica in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Nanjo at (310) 458-1975 ext 2387. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience / Technical Competence (25%), Cost (20%), Ability to Meet Work Plan / Timelines (25%), Stability / References (10%), Value Add / Breadth of Service (10%), Quality Control (10%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Santa Monica?
All active and historical solicitations from City of Santa Monica are tracked and searchable. As a city agency, City of Santa Monica regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 9, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Addenda if issued, Oaks Initiative Disclosure Form, Levine Act Disclosure Form, Experience Statement, List of Sub-Contractors, Living Wage Certification, Certificate of Compliance, Certification Regar. Review the full document from City of Santa Monica for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Santa Monica, CA. Review the full solicitation for detailed scope requirements.