City of San Gabriel Dumpling and Beer Fest Operator RFP-26-02 2026
City of San GabrielCity · San Gabriel, CA- Due
- Mar 30, 2026
- Deadline passed
- Posted
- Mar 3, 2026
- Contract term
- 1 year
- Primary contact
- Karen Ko
- (626) 308-2806 ext 4674
The 30-second brief
The City of San Gabriel is seeking a qualified operator for the full operation and management of its Annual Dumpling and Beer Fest (Festival) held in the Historic Mission District at 325 S. Mission Drive. The selected operator will be responsible for all event planning, production, marketing, and on-site operations, including securing a minimum of 20 food vendors (at least 8 dumpling-specific) and 10 breweries. The City intends to transition the event to a self-sustaining model where the operator retains all revenues from ticket sales (beer garden), vendor fees, sponsorships, and merchandise while bearing all costs. Requirements include providing event infrastructure (staging, sound, lighting), managing security and EMS, obtaining permits/licenses, and coordinating with the Community Development Department. Proposals are due March 30, 2026, by 5:00 PM PST. An on-site walk-through is available by appointment on March 16-18, 2026.
Three (3) bound copies of proposal, One (1) electronic copy of proposal, Event concept and layout, Marketing plan, Safety and security plan, Detailed budget
Qualification of the Operator/Firm (50%), Methodology of Plan/Project Understanding (30%), Financial Proposal (20%)
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Summary
The City of San Gabriel is seeking a qualified operator for the full operation and management of its Annual Dumpling and Beer Fest (Festival) held in the Historic Mission District at 325 S. Mission Drive.
The selected operator will be responsible for all event planning, production, marketing, and on-site operations, including securing a minimum of 20 food vendors (at least 8 dumpling-specific) and 10 breweries. The City intends to transition the event to a self-sustaining model where the operator retains all revenues from ticket sales (beer garden), vendor fees, sponsorships, and merchandise while bearing all costs. Requirements include providing event infrastructure (staging, sound, lighting), managing security and EMS, obtaining permits/licenses, and coordinating with the Community Development Department. Proposals are due March 30, 2026, by 5:00 PM PST. An on-site walk-through is available by appointment on March 16-18, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
6- Three (3) bound copies of proposal
- One (1) electronic copy of proposal
- Event concept and layout
- Marketing plan
- Safety and security plan
- Detailed budget
REQUIRED ATTACHMENTS
3- Professional Services Agreement (sample)
- Costs Proposal
- References
- Submit to
- City Clerk, City of San Gabriel, 425 Mission Drive, San Gabriel, CA 91776
- Scope location
- San Gabriel, CA
Questions about this RFP
How do I respond to this RFP from City of San Gabriel?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 30, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City Clerk, City of San Gabriel, 425 Mission Drive, San Gabriel, CA 91776. For questions, contact Karen Ko.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Gabriel in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Karen Ko at (626) 308-2806 ext 4674. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Three (3) bound copies of proposal, One (1) electronic copy of proposal, Event concept and layout, Marketing plan, Safety and security plan, Detailed budget. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualification of the Operator/Firm (50%), Methodology of Plan/Project Understanding (30%), Financial Proposal (20%)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Gabriel?
All active and historical solicitations from City of San Gabriel are tracked and searchable. As a city agency, City of San Gabriel regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Professional Services Agreement (sample), Costs Proposal, References. Review the full document from City of San Gabriel for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Gabriel, CA. Review the full solicitation for detailed scope requirements.