City of San Gabriel AV Upgrade for State Law SB-707 RFP No. 26-03 2026
City of San GabrielCity · San Gabriel, CA- Due
- Apr 3, 2026
- Deadline passed
- Posted
- Mar 18, 2026
- Primary contact
- David Tsuen
The 30-second brief
The City of San Gabriel is soliciting proposals from qualified Audio-Visual (AV) integrators for the upgrade and modernization of the Council Chambers Audio-Visual and Voting System at City Hall under RFP No. 26-03. The project is driven by the need to comply with California Senate Bill 707 (effective January 1, 2026) and the Ralph M. Brown Act, requiring expanded public access and two-way audiovisual participation for hybrid meetings. Scope includes system evaluation, troubleshooting, design, procurement, and installation of equipment such as PTZOptics 4K cameras, Crestron DM-NVX-384 switchers, Saros pendant speakers, and Shure wireless voting systems. A mandatory pre-bid meeting is scheduled for March 23, 2026, at 10:00 am at San Gabriel City Hall. Proposals are due by April 3, 2026, at 5:30 p.m. PDT via email to David Tsuen, IT Manager.
Final system design, Equipment procurement, System installation, Cabling and infrastructure deployment, System programming and configuration, Integration with conferencing platforms, System testing and commissioning, Training for City staff, Delivery of system documentation, Statement of Work (SOW), Implementation schedule
Technical approach and solution design (40 points), Vendor experience and qualifications (25 points), Compliance with project requirements (20 points), Cost effectiveness (15 points)
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Summary
The City of San Gabriel is soliciting proposals from qualified Audio-Visual (AV) integrators for the upgrade and modernization of the Council Chambers Audio-Visual and Voting System at City Hall under RFP No. 26-03.
The project is driven by the need to comply with California Senate Bill 707 (effective January 1, 2026) and the Ralph M. Brown Act, requiring expanded public access and two-way audiovisual participation for hybrid meetings. Scope includes system evaluation, troubleshooting, design, procurement, and installation of equipment such as PTZOptics 4K cameras, Crestron DM-NVX-384 switchers, Saros pendant speakers, and Shure wireless voting systems. A mandatory pre-bid meeting is scheduled for March 23, 2026, at 10:00 am at San Gabriel City Hall. Proposals are due by April 3, 2026, at 5:30 p.m. PDT via email to David Tsuen, IT Manager.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
11- Final system design
- Equipment procurement
- System installation
- Cabling and infrastructure deployment
- System programming and configuration
- Integration with conferencing platforms
- System testing and commissioning
- Training for City staff
- Delivery of system documentation
- Statement of Work (SOW)
- Implementation schedule
REQUIRED ATTACHMENTS
10- Non-Collusion Affidavit
- Corporate Background
- Scope of Required Services
- Cost Proposal
- Timeline
- Minimum Qualifications (References)
- Project Team
- Exceptions to RFP Specifications or City Contract
- City of San Gabriel business license
- IRS W-9 tax form
- Submit to
- [email protected]
- Scope location
- San Gabriel, CA
Questions about this RFP
How do I respond to this RFP from City of San Gabriel?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: [email protected]. For questions, contact David Tsuen.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of San Gabriel in CA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is David Tsuen. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Final system design, Equipment procurement, System installation, Cabling and infrastructure deployment, System programming and configuration, Integration with conferencing platforms, System testing and commissioning, Training for City staff, Delivery of system documentation, Statement of Work (SOW),. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical approach and solution design (40 points), Vendor experience and qualifications (25 points), Compliance with project requirements (20 points), Cost effectiveness (15 points)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of San Gabriel?
All active and historical solicitations from City of San Gabriel are tracked and searchable. As a city agency, City of San Gabriel regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Non-Collusion Affidavit, Corporate Background, Scope of Required Services, Cost Proposal, Timeline, Minimum Qualifications (References), Project Team, Exceptions to RFP Specifications or City Contract. Review the full document from City of San Gabriel for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: San Gabriel, CA. Review the full solicitation for detailed scope requirements.