City of Salem Hazardous Waste Disposal Services RFP No. 267013 - 2026
City of SalemCity · Salem, OR- Due
- Apr 24, 2026
- Deadline passed
- Posted
- Mar 13, 2026
- Contract term
- 1 year
- Primary contact
- Shawna Self
- (503) 588-6445
The 30-second brief
The City of Salem, Public Works Operations Division, is seeking proposals from qualified providers for licensed TSD facility services for hazardous waste disposal on an as-needed and emergency basis. Waste streams include traffic paint, solvents, inks, oils, flammable liquids, acids, caustics, lab chemicals, PCBs, and unknown hazardous wastes recovered from the public right-of-way, generated at sites including Willow Lake Laboratory and Public Works Shops Complex. The contract value is estimated at $30,000 with a one-year term and four optional one-year renewal periods. Proposals are due by April 24, 2026, at 4:00 PM local time via Equity Hub's Bid Locker.
Field Assessment, Waste Characterization, Profiling, Consolidation, Labeling, Laboratory Analysis, Over-Packing, Manifesting, Pick-up, Transportation, Consultation, Sampling, Waste Oil Recycling
Special Knowledge Equipment and Facilities Materials 10, Organization 20, References 10, Understanding and Approach 20, City Staff Involvement 10, Fee Proposal 30, Cover Letter Pass/Fail, Certifications / EPA ID # and License Pass/Fail
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Summary
The City of Salem, Public Works Operations Division, is seeking proposals from qualified providers for licensed TSD facility services for hazardous waste disposal on an as-needed and emergency basis.
Waste streams include traffic paint, solvents, inks, oils, flammable liquids, acids, caustics, lab chemicals, PCBs, and unknown hazardous wastes recovered from the public right-of-way, generated at sites including Willow Lake Laboratory and Public Works Shops Complex. The contract value is estimated at $30,000 with a one-year term and four optional one-year renewal periods. Proposals are due by April 24, 2026, at 4:00 PM local time via Equity Hub's Bid Locker.
EVALUATION CRITERIA
8- Special Knowledge Equipment and Facilities Materials 10
- Organization 20
- References 10
- Understanding and Approach 20
- City Staff Involvement 10
- Fee Proposal 30
- Cover Letter Pass/Fail
- Certifications / EPA ID # and License Pass/Fail
REQUIRED DELIVERABLES
13- Field Assessment
- Waste Characterization
- Profiling
- Consolidation
- Labeling
- Laboratory Analysis
- Over-Packing
- Manifesting
- Pick-up
- Transportation
- Consultation
- Sampling
- Waste Oil Recycling
REQUIRED ATTACHMENTS
9- Cover Letter
- Certifications/EPA ID # and License
- Special Knowledge
- Equipment and Facilities Materials
- Organization
- References
- Understanding and Approach
- City Staff Involvement
- Fee Proposal
- Submit to
- https://bidlocker.us/a/salem_or/BidLocker
- Duration
- 12 months
- Scope location
- Salem, OR
Questions about this RFP
How do I respond to this RFP from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/salem_or/BidLocker. For questions, contact Shawna Self.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Salem in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawna Self at (503) 588-6445. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Field Assessment, Waste Characterization, Profiling, Consolidation, Labeling, Laboratory Analysis, Over-Packing, Manifesting, Pick-up, Transportation, Consultation, Sampling, Waste Oil Recycling. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Special Knowledge Equipment and Facilities Materials 10, Organization 20, References 10, Understanding and Approach 20, City Staff Involvement 10, Fee Proposal 30, Cover Letter Pass/Fail, Certificatio..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Certifications/EPA ID # and License, Special Knowledge, Equipment and Facilities Materials, Organization, References, Understanding and Approach, City Staff Involvement, Fee Proposal. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.