City of Salem - Ford Manufacturer Service and Repair - RFP No. 256127 (2026)
City of SalemCity · Salem, OR- Due
- May 1, 2026
- Deadline passed
- Posted
- Apr 7, 2026
- Contract term
- 1 year
- Primary contact
- Shawna Self
- (503) 588-6445
The 30-second brief
The City of Salem Fleet Services Division is seeking proposals from authorized Ford Dealerships or Repair Centers within 60 miles of 1455 22nd Street SE, Salem, Oregon to establish a primary contractual relationship for specialized maintenance, complex repairs, and manufacturer-mandated warranty work for a 339-vehicle fleet. Requested services include warranty service, recall management, complex diagnostics using IDS or proprietary software, major component overhaul or replacement for engines and transmissions, and specialized systems service for SYNC and ADAS. The submission deadline is May 1, 2026, at 4:00 PM local time via Equity Hub's Bid Locker. Evaluation is based on cover letter, organization structure, staff qualifications, services offered, fee proposal, and references.
Cover Letter (Pass/Fail), Organization Structure and Billing and Invoicing Information (15), Qualifications of Staff (20), Services Offered (30), Fee Proposal (30), References (5)
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Summary
The City of Salem Fleet Services Division is seeking proposals from authorized Ford Dealerships or Repair Centers within 60 miles of 1455 22nd Street SE, Salem, Oregon to establish a primary contractual relationship for specialized maintenance, complex repairs, and manufacturer-mandated warranty work for a 339-vehicle fleet.
Requested services include warranty service, recall management, complex diagnostics using IDS or proprietary software, major component overhaul or replacement for engines and transmissions, and specialized systems service for SYNC and ADAS. The submission deadline is May 1, 2026, at 4:00 PM local time via Equity Hub's Bid Locker. Evaluation is based on cover letter, organization structure, staff qualifications, services offered, fee proposal, and references.
EVALUATION CRITERIA
REQUIRED ATTACHMENTS
Cover Letter, signed addenda
- Submit to
- https://bidlocker.us/a/salem_or/BidLocker
- Duration
- 12 months
- Scope location
- Salem, OR
Questions about this RFP
How do I respond to this RFP from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 1, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://bidlocker.us/a/salem_or/BidLocker. For questions, contact Shawna Self.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Salem in OR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Shawna Self at (503) 588-6445. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cover Letter (Pass/Fail), Organization Structure and Billing and Invoicing Information (15), Qualifications of Staff (20), Services Offered (30), Fee Proposal (30), References (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, signed addenda. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, OR. Review the full solicitation for detailed scope requirements.