City of Salem Electric Power Line Right-Of-Way Tree Trimming and Clearance ITB 2027-003
City of SalemCity · Salem, VA- Due
- Sep 3, 2026
- Deadline passed
- Posted
- Aug 3, 2026
- Contract term
- 1 year
- Primary contact
- Benjamin Denton
- (540) 375-3063
The 30-second brief
The City of Salem is soliciting sealed bids for electric power line right-of-way tree trimming and clearance services (ITB #2027-003). The scope of work includes vegetation management, routine clearance cutting, hazardous tree removal, and emergency storm response for approximately 159 line-miles of 69kV transmission and 12kV distribution systems. Bidders must provide a dedicated three-person crew, including at least two certified Line Clearance Specialists/Arborists, and equipment such as bucket trucks and industrial chippers. The contract term is from October 1, 2026, through June 30, 2027, with three optional one-year renewals. Bids are due by 3:00 P.M. on September 3, 2026, via hand delivery, mail, or the eVA portal. A public bid opening will follow at 3:05 P.M. in the City Hall Council Chambers.
Bidder Data/Signature Sheet, Bid Form with hourly rates, Proof of certifications, Certificate of Insurance, Proprietary Information Form
Lowest overall total price from a responsive and responsible bidder
Get notified when Salem posts the next one.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Salem is soliciting sealed bids for electric power line right-of-way tree trimming and clearance services (ITB #2027-003).
The scope of work includes vegetation management, routine clearance cutting, hazardous tree removal, and emergency storm response for approximately 159 line-miles of 69kV transmission and 12kV distribution systems. Bidders must provide a dedicated three-person crew, including at least two certified Line Clearance Specialists/Arborists, and equipment such as bucket trucks and industrial chippers. The contract term is from October 1, 2026, through June 30, 2027, with three optional one-year renewals. Bids are due by 3:00 P.M. on September 3, 2026, via hand delivery, mail, or the eVA portal. A public bid opening will follow at 3:05 P.M. in the City Hall Council Chambers.
EVALUATION CRITERIA
Lowest overall total price from a responsive and responsible bidder
REQUIRED DELIVERABLES
5- Bidder Data/Signature Sheet
- Bid Form with hourly rates
- Proof of certifications
- Certificate of Insurance
- Proprietary Information Form
REQUIRED ATTACHMENTS
Attachment A - Proprietary Information Form, Bid Form
REQUIRED STAFFING
4- Submit to
- 114 N. Broad Street, Salem, VA 24153
- Duration
- 45 months
- Scope location
- Salem, VA
Questions about this ITB
How do I respond to this ITB from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 3, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 114 N. Broad Street, Salem, VA 24153. For questions, contact Benjamin Denton.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Salem in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Benjamin Denton at (540) 375-3063. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Foreperson, Line Clearance Specialist / Trimmer, Ground Person, Flagman. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Bidder Data/Signature Sheet, Bid Form with hourly rates, Proof of certifications, Certificate of Insurance, Proprietary Information Form. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest overall total price from a responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Proprietary Information Form, Bid Form. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, VA. Review the full solicitation for detailed scope requirements.