City of Salem Drug and Alcohol Testing Services RFP #2027-002 - 2026
City of SalemCity · Salem, VA- Due
- Sep 18, 2026
- Deadline passed
- Posted
- Aug 5, 2026
- Contract term
- 1 year
- Primary contact
- Benjamin Denton
- (540) 375-3063
The 30-second brief
The City of Salem, Virginia, is soliciting proposals for a comprehensive Drug & Alcohol Testing Program under RFP #2027-002. The scope covers two primary populations: DOT/FMCSA-regulated employees holding Commercial Driver's Licenses (CDL) and non-DOT employees, including safety-sensitive roles. Services required include random-pool administration, collection services, laboratory analysis, Medical Review Officer (MRO) services, recordkeeping, and reporting. The contract term is one year with four optional one-year renewals. Proposals are due by 3:00 P.M. local time on September 18, 2026, following an extension granted in Addendum #2. Electronic submission through the eVA portal is preferred, though physical submissions are accepted at the Salem Purchasing Department. Evaluation criteria include qualifications (30%), technical approach (30%), project team (10%), schedule (10%), price (10%), and references (10%).
Itemized schedule of unit prices, Cover Letter, Company Overview, Project Team resumes, Qualifications and Experience, References, Proposed Methodology, Project Schedule, Fee Proposal, Offeror Data/Signature Sheet
Qualifications and Relevant Experience (30%), Technical Approach and Methodology (30%), Project Team Qualifications (10%), Project Schedule (10%), Price Proposal (10%), References and Past Performance (10%)
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Summary
The City of Salem, Virginia, is soliciting proposals for a comprehensive Drug & Alcohol Testing Program under RFP #2027-002.
The scope covers two primary populations: DOT/FMCSA-regulated employees holding Commercial Driver's Licenses (CDL) and non-DOT employees, including safety-sensitive roles. Services required include random-pool administration, collection services, laboratory analysis, Medical Review Officer (MRO) services, recordkeeping, and reporting. The contract term is one year with four optional one-year renewals. Proposals are due by 3:00 P.M. local time on September 18, 2026, following an extension granted in Addendum #2. Electronic submission through the eVA portal is preferred, though physical submissions are accepted at the Salem Purchasing Department. Evaluation criteria include qualifications (30%), technical approach (30%), project team (10%), schedule (10%), price (10%), and references (10%).
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Itemized schedule of unit prices
- Cover Letter
- Company Overview
- Project Team resumes
- Qualifications and Experience
- References
- Proposed Methodology
- Project Schedule
- Fee Proposal
- Offeror Data/Signature Sheet
REQUIRED ATTACHMENTS
Attachment A - Proprietary Information Form, Signed Addenda
- Submit to
- Salem Purchasing Department, 114 N. Broad Street, Salem, VA 24153 or electronically via eVA
- Duration
- 60 months
- Scope location
- Salem, VA
Questions about this RFP
How do I respond to this RFP from City of Salem?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Salem Purchasing Department, 114 N. Broad Street, Salem, VA 24153 or electronically via eVA. For questions, contact Benjamin Denton.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Salem in VA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Benjamin Denton at (540) 375-3063. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Itemized schedule of unit prices, Cover Letter, Company Overview, Project Team resumes, Qualifications and Experience, References, Proposed Methodology, Project Schedule, Fee Proposal, Offeror Data/Signature Sheet. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Qualifications and Relevant Experience (30%), Technical Approach and Methodology (30%), Project Team Qualifications (10%), Project Schedule (10%), Price Proposal (10%), References and Past Performance..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Salem?
All active and historical solicitations from City of Salem are tracked and searchable. As a city agency, City of Salem regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Attachment A - Proprietary Information Form, Signed Addenda. Review the full document from City of Salem for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Salem, VA. Review the full solicitation for detailed scope requirements.