City of Rocky Mount - RFQ 320-020926FD Rebid - Wood Distribution Poles - 2026
City of Rocky MountCity · Rocky Mount, NC- Due
- Oct 13, 2026
- Deadline passed
- Posted
- Sep 16, 2026
- Contract term
- 1 year
- Primary contact
- Fantashia Dickens
- (252) 972-1352
The 30-second brief
The City of Rocky Mount is seeking competitive quotes from qualified vendors and manufacturers for the purchase and delivery of CCA-treated southern yellow pine wood distribution poles. The procurement includes various sizes and classes of wood poles with specific requirements for material, preservative treatment using CCA-C oxide, conditioning, and quality inspection. Bidders must provide firm pricing on Schedule A for delivery within 30 days and Schedule B for immediate delivery from inventory. The contract term runs from October 26, 2026, through September 30, 2027, with two additional one-year renewal options. Proposals are due by October 13, 2026, at 2:00 PM. Requirements include a 5% bid bond, utility references, pre-qualification statements, and adherence to North Carolina general statutes and licensing laws.
CCA-treated southern yellow pine distribution poles, Schedule A pole prices within 30 days, Schedule B pole prices within 5 days
Cost, adherence to specifications, quality, performance, time of delivery, technical support, past performance, local preference policy
Hear what Rocky Mount plans next before it's posted.
Get alerts freeFree account · 30-second setup · No credit card
Summary
The City of Rocky Mount is seeking competitive quotes from qualified vendors and manufacturers for the purchase and delivery of CCA-treated southern yellow pine wood distribution poles.
The procurement includes various sizes and classes of wood poles with specific requirements for material, preservative treatment using CCA-C oxide, conditioning, and quality inspection. Bidders must provide firm pricing on Schedule A for delivery within 30 days and Schedule B for immediate delivery from inventory. The contract term runs from October 26, 2026, through September 30, 2027, with two additional one-year renewal options. Proposals are due by October 13, 2026, at 2:00 PM. Requirements include a 5% bid bond, utility references, pre-qualification statements, and adherence to North Carolina general statutes and licensing laws.
EVALUATION CRITERIA
8- Cost
- Adherence to specifications
- Quality
- Performance
- Time of delivery
- Technical support
- Past performance
- Local preference policy
REQUIRED DELIVERABLES
3- CCA-treated southern yellow pine distribution poles
- Schedule A pole prices within 30 days
- Schedule B pole prices within 5 days
REQUIRED ATTACHMENTS
10- Bid bond
- Execution page
- Schedule A pricing form
- Schedule B pole prices
- Schedule C exceptions and clarifications
- Schedule D pre-qualification statement
- Schedule E additional service features
- Schedule F checklist
- Organizational chart
- Three utility references
- Submit to
- PO Box 1180, Rocky Mount, NC 27802 or 331 S. Franklin Street, Rocky Mount, NC 27804
- Duration
- 36 months
- Scope location
- Rocky Mount, NC
Questions about this RFQ
How do I respond to this RFQ from City of Rocky Mount?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 13, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: PO Box 1180, Rocky Mount, NC 27802 or 331 S. Franklin Street, Rocky Mount, NC 27804. For questions, contact Fantashia Dickens.
Can small businesses or minority-owned firms bid on this RFQ?
Most government agencies, including City of Rocky Mount in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFQ submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Fantashia Dickens at (252) 972-1352. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: CCA-treated southern yellow pine distribution poles, Schedule A pole prices within 30 days, Schedule B pole prices within 5 days. Proposals should clearly address how each deliverable will be met.
Show 5 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost, adherence to specifications, quality, performance, time of delivery, technical support, past performance, local preference policy" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rocky Mount?
All active and historical solicitations from City of Rocky Mount are tracked and searchable. As a city agency, City of Rocky Mount regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFQ?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Bid bond, Execution page, Schedule A pricing form, Schedule B pole prices, Schedule C exceptions and clarifications, Schedule D pre-qualification statement, Schedule E additional service features, Sch. Review the full document from City of Rocky Mount for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rocky Mount, NC. Review the full solicitation for detailed scope requirements.