Request for Proposal #: 320-031225AG
City of Rocky Mount cityCity · Rocky Mount, NC- Due
- Jan 27, 2026
- Deadline passed
- Posted
- Jan 6, 2026
- Contract term
- 3 years
- Primary contact
- Alicia Gaines
- 252-972-1227
The 30-second brief
The City of Rocky Mount's Energy Resource Department is seeking proposals for an integrated software solution to support Electrical Distribution Engineering, GIS, and Utility Operations. The goal is to upgrade from the current ESRI ArcMap platform to a modern solution that enhances efficiency, supports mobile field access, and integrates with existing infrastructure.
Technical capability and feature set, Experience with similar utility projects, Integration capabilities, Cost-effectiveness, Support and training offerings, Security and compliance
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Summary
The City of Rocky Mount's Energy Resource Department is seeking proposals for an integrated software solution to support Electrical Distribution Engineering, GIS, and Utility Operations.
The goal is to upgrade from the current ESRI ArcMap platform to a modern solution that enhances efficiency, supports mobile field access, and integrates with existing infrastructure.
EVALUATION CRITERIA
6- Technical capability and feature set
- Experience with similar utility projects
- Integration capabilities
- Cost-effectiveness
- Support and training offerings
- Security and compliance
REQUIRED ATTACHMENTS
6- Cover Letter
- Title Page
- EXECUTION PAGES
- ATTACHMENT A: PRICING
- ATTACHMENT B: ACCEPTANCE OF TERMS & CONDITIONS
- ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION
- Submit to
- City of Rocky Mount, PO BOX 1180, Rocky Mount, NC 27802 (USPS) or City of Rocky Mount, 331 S. Franklin Street, Rocky Mount, NC 27804 (Other means)
- Duration
- 36 months
- Reported agency
- City of Rocky Mount
Questions about this RFP
How do I respond to this RFP from City of Rocky Mount city?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 27, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Rocky Mount, PO BOX 1180, Rocky Mount, NC 27802 (USPS) or City of Rocky Mount, 331 S. Franklin Street, Rocky Mount, NC 27804 (Other means). For questions, contact Alicia Gaines.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rocky Mount city in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Alicia Gaines at 252-972-1227. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Technical capability and feature set, Experience with similar utility projects, Integration capabilities, Cost-effectiveness, Support and training offerings, Security and compliance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rocky Mount city?
All active and historical solicitations from City of Rocky Mount city are tracked and searchable. As a city agency, City of Rocky Mount city regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Cover Letter, Title Page, EXECUTION PAGES, ATTACHMENT A: PRICING, ATTACHMENT B: ACCEPTANCE OF TERMS & CONDITIONS, ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION. Review the full document from City of Rocky Mount city for the complete list.