City of Rockford Janitorial Services - Krause Memorial Library RFP 2026
City of RockfordCity · Rockford, MI- Due
- Aug 31, 2026
- Deadline passed
- Posted
- Aug 12, 2026
- Contract term
- 1 year
- Primary contact
- Dan Apkarian
- (616) 866-1537
The 30-second brief
The City of Rockford is soliciting proposals for routine and periodic janitorial services for the newly expanded 16,568-square-foot Krause Memorial Library. The contract term is 12 months, starting October 1, 2026.
Cover Letter, Project Team list, Firm Experience, Proposed Fees & Scheduling, Cost Proposal, References
Experience and qualifications, Understanding of the project, Cost and value of services, References and past performance
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Summary
The City of Rockford is soliciting proposals for routine and periodic janitorial services for the newly expanded 16,568-square-foot Krause Memorial Library. The contract term is 12 months, starting October 1, 2026.
EVALUATION CRITERIA
4- Experience and qualifications
- Understanding of the project
- Cost and value of services
- References and past performance
REQUIRED DELIVERABLES
6- Cover Letter
- Project Team list
- Firm Experience
- Proposed Fees & Scheduling
- Cost Proposal
- References
REQUIRED ATTACHMENTS
floor plans
REQUIRED STAFFING
Account Manager, key staff
- Submit to
- 7 S. Monroe Street, Rockford, MI 49341 or [email protected]
- Duration
- 12 months
- Scope location
- Rockford, MI
- Projected sq ft
- 16,568 sq ft
Questions about this RFP
How do I respond to this RFP from City of Rockford?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 31, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: 7 S. Monroe Street, Rockford, MI 49341 or [email protected]. For questions, contact Dan Apkarian.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Rockford in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Dan Apkarian at (616) 866-1537. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: Account Manager, key staff. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Cover Letter, Project Team list, Firm Experience, Proposed Fees & Scheduling, Cost Proposal, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Understanding of the project, Cost and value of services, References and past performance" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Rockford?
All active and historical solicitations from City of Rockford are tracked and searchable. As a city agency, City of Rockford regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: floor plans. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Rockford for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Rockford, MI. The total projected area is 16568 sq ft. Review the full solicitation for detailed scope requirements.