City of Ridgefield Downtown Lighting System Improvements - P26015 (2026)
City of RidgefieldCity · Ridgefield, WA- Due
- Oct 6, 2026
- Deadline passed
- Posted
- Sep 22, 2026
- Primary contact
- Melissa Irwin
- (360) 857-5048
The 30-second brief
The City of Ridgefield is seeking proposals from qualified lighting design, electrical engineering and infrastructure firms to provide planning, design, and implementation services for downtown lighting system improvements. The project involves replacing legacy light sources with high-performing LED luminaires, upgrading outdated electrical infrastructure, and delivering a modern, energy-efficient, and visually appealing lighting system that improves public safety and reduces glare. The estimated project budget is $180,000, with all work to be completed by December 15, 2029. Submissions are due by 4:00 PM on Tuesday, October 6, 2026, via the City's e-Procurement Portal or at 510 Pioneer Street, Ridgefield, WA. Questions must be submitted by September 28, 2026.
Photometric calculations, Luminaire specifications, PS&E package, Lighting & Electrical Improvement Plan, GIS-based inventory, Photometric maps, Construction-level plans and specifications, Budget and phasing plan, Funding strategy recommendations, Draft and final reports
Experience & Qualifications (20), Work Plan (25), Community Outreach Approach (15), Cost Proposal (15), Schedule of completion (20), References (5)
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Summary
The City of Ridgefield is seeking proposals from qualified lighting design, electrical engineering and infrastructure firms to provide planning, design, and implementation services for downtown lighting system improvements.
The project involves replacing legacy light sources with high-performing LED luminaires, upgrading outdated electrical infrastructure, and delivering a modern, energy-efficient, and visually appealing lighting system that improves public safety and reduces glare. The estimated project budget is $180,000, with all work to be completed by December 15, 2029. Submissions are due by 4:00 PM on Tuesday, October 6, 2026, via the City's e-Procurement Portal or at 510 Pioneer Street, Ridgefield, WA. Questions must be submitted by September 28, 2026.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
10- Photometric calculations
- Luminaire specifications
- PS&E package
- Lighting & Electrical Improvement Plan
- GIS-based inventory
- Photometric maps
- Construction-level plans and specifications
- Budget and phasing plan
- Funding strategy recommendations
- Draft and final reports
REQUIRED ATTACHMENTS
3- General Information Form
- City of Ridgefield
- WA Professional Services Contract
- Submit to
- https://procurement.opengov.com/portal/ridgefieldwa
- Scope location
- Ridgefield, WA
Questions about this RFP
How do I respond to this RFP from City of Ridgefield?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/ridgefieldwa. For questions, contact Melissa Irwin.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Ridgefield in WA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Melissa Irwin at (360) 857-5048. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Photometric calculations, Luminaire specifications, PS&E package, Lighting & Electrical Improvement Plan, GIS-based inventory, Photometric maps, Construction-level plans and specifications, Budget and phasing plan, Funding strategy recommendations, Draft and final reports. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience & Qualifications (20), Work Plan (25), Community Outreach Approach (15), Cost Proposal (15), Schedule of completion (20), References (5)" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Ridgefield?
All active and historical solicitations from City of Ridgefield are tracked and searchable. As a city agency, City of Ridgefield regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: General Information Form, City of Ridgefield, WA Professional Services Contract. Review the full document from City of Ridgefield for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Ridgefield, WA. Review the full solicitation for detailed scope requirements.