City of Reading Mini-Split Heating and A/C RFP 2026
City of ReadingCity · Reading, MI- Due
- Mar 16, 2026
- Deadline passed
- Posted
- Feb 10, 2026
- Primary contact
- Kimberly Blythe
- (517) 997-1668
The 30-second brief
The City of Reading is seeking proposals for the purchase and professional installation of mini-split heating and air conditioning units for three city-owned buildings located at 107, 109, and 113 South Main Street, Reading, MI. The city is considering expanding this to other buildings.
Completed proposal with all requested information, Pricing details, Proposed schedule, Proof of insurance, Company background and relevant experience, Proof of required licenses and certifications, At least three (3) references for similar work, Recommended number of BTU's/Size of unit, Estimated time needed for installation, Approximate installation date range, Cost of unit, Cost of installation, Total cost for all services, Any additional or optional costs, Proposal expiration date, If any
Experience and qualifications, Proposed methodology and schedule, Cost, References
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Summary
The City of Reading is seeking proposals for the purchase and professional installation of mini-split heating and air conditioning units for three city-owned buildings located at 107, 109, and 113 South Main Street, Reading, MI. The city is considering expanding this to other buildings.
EVALUATION CRITERIA
4- Experience and qualifications
- Proposed methodology and schedule
- Cost
- References
REQUIRED DELIVERABLES
16- Completed proposal with all requested information
- Pricing details
- Proposed schedule
- Proof of insurance
- Company background and relevant experience
- Proof of required licenses and certifications
- At least three (3) references for similar work
- Recommended number of BTU's/Size of unit
- Estimated time needed for installation
- Approximate installation date range
- Cost of unit
- Cost of installation
- Total cost for all services
- Any additional or optional costs
- Proposal expiration date
- If any
REQUIRED ATTACHMENTS
IRS form W-9, certificates of insurance including workers compensation, general liability and proof of insurance for all vehicles/equipment used under the contract agreement
- Submit to
- Reading City Hall, 113 S. Main Street, PO Box 240, Reading, MI 49274
- Scope location
- Reading, MI
Questions about this RFP
How do I respond to this RFP from City of Reading?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 16, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: Reading City Hall, 113 S. Main Street, PO Box 240, Reading, MI 49274. For questions, contact Kimberly Blythe.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Reading in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Kimberly Blythe at (517) 997-1668. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Completed proposal with all requested information, Pricing details, Proposed schedule, Proof of insurance, Company background and relevant experience, Proof of required licenses and certifications, At least three (3) references for similar work, Recommended number of BTU's/Size of unit, Estimated ti. Proposals should clearly address how each deliverable will be met.
Show 4 more questions
What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Experience and qualifications, Proposed methodology and schedule, Cost, References" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Reading?
All active and historical solicitations from City of Reading are tracked and searchable. As a city agency, City of Reading regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: IRS form W-9, certificates of insurance including workers compensation, general liability and proof of insurance for all vehicles/equipment used under the contract agreement. Review the full document from City of Reading for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Reading, MI. Review the full solicitation for detailed scope requirements.