City of Prairie City Concession Services RFP 2026
City of PrairieCity · Prairie, IA- Due
- Mar 6, 2026
- Deadline passed
- Posted
- Mar 6, 2026
- Contract term
- 1 year
- Primary contact
- Sue Ponder
- (515) 994-2649
The 30-second brief
The City of Prairie City, IA is requesting proposals for seasonal concession services at the City's Sports Complex. Services include providing food and beverages, obtaining a liquor license for softball league, hiring staff, and operating from April through September. The contract term is one year.
List of proposed food menus items, Prices, Willingness to work under an annual seasonal contract, Copies of food service and liquor licenses from State of Iowa, Certificate of Liability Insurance
Bidder Maximum 50 Points: Company name, staffing information, and references (5 pts); Menus items and prices (20 pts); Minimum of three (3) client references of comparable concession services (10 pts); Copies of food service and liquor licenses from State of Iowa (10 pts); Certificate of Liability Insurance (5 pts)
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Summary
The City of Prairie City, IA is requesting proposals for seasonal concession services at the City's Sports Complex. Services include providing food and beverages, obtaining a liquor license for softball league, hiring staff, and operating from April through September. The contract term is one year.
EVALUATION CRITERIA
REQUIRED DELIVERABLES
List of proposed food menus items, Prices, Willingness to work under an annual seasonal contract, Copies of food service and liquor licenses from State of Iowa, Certificate of Liability Insurance
REQUIRED ATTACHMENTS
Copies of food service and liquor licenses from State of Iowa, Certificate of Liability Insurance
- Submit to
- City of Prairie City, 203 E Jefferson Street, Box 607, Prairie City, IA
- Scope location
- Prairie City, IA
- Reported agency
- City of Prairie City
Questions about this RFP
How do I respond to this RFP from City of Prairie?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 6, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Prairie City, 203 E Jefferson Street, Box 607, Prairie City, IA. For questions, contact Sue Ponder.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Prairie in IA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Sue Ponder at (515) 994-2649. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: List of proposed food menus items, Prices, Willingness to work under an annual seasonal contract, Copies of food service and liquor licenses from State of Iowa, Certificate of Liability Insurance. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Bidder Maximum 50 Points: Company name, staffing information, and references (5 pts); Menus items and prices (20 pts); Minimum of three (3) client references of comparable concession services (10 pts)..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Prairie?
All active and historical solicitations from City of Prairie are tracked and searchable. As a city agency, City of Prairie regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Copies of food service and liquor licenses from State of Iowa, Certificate of Liability Insurance. Review the full document from City of Prairie for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Prairie City, IA. Review the full solicitation for detailed scope requirements.