City of Port Orange Hunting Lease ITB #25-23
City of Port OrangeCity · Port Orange, FL- Due
- Jan 30, 2026
- Deadline passed
- Posted
- Jan 9, 2026
- Contract term
- 6 years
- Primary contact
- Rita Cooper
- (386) 506-5740
The 30-second brief
Solicitation for a lessee for hunt club areas off Tomoka Farms Rd. The lease is for approximately 11,839 acres and has an initial term of six years with four one-year renewal options.
Highest responsive and responsible Bidder as outlined in Section 2 and (Attachment 1) Schedule of Unit Pricing.
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Summary
Solicitation for a lessee for hunt club areas off Tomoka Farms Rd. The lease is for approximately 11,839 acres and has an initial term of six years with four one-year renewal options.
EVALUATION CRITERIA
Highest responsive and responsible Bidder as outlined in Section 2 and (Attachment 1) Schedule of Unit Pricing.
REQUIRED ATTACHMENTS
22- Form 7.1 – Bid Submittal Checklist
- Form 7.2 – Bidder's Acknowledgement
- Form 7.3 – Addendum and Change Order Procedure Acknowledgement
- Form 7.4 – Drug Free Preference Statement
- Form 7.5 - Public Entity Crimes Statement
- Form 7.6 - Anti-Collusion
- Form 7.7 - Statement of Bidder's Qualifications
- Form 7.8 – Professional References for Previous Experience
- Form 7.9 – Scrutinized Companies Certification
- Form 7.10 - Local Business Affidavit of Eligibility
- Form 7.11 – E-Verify Affidavit
- Form 7.12 - Debarment
- Suspension and Other Responsibility Matters
- Form 7.13 - Affidavit of Compliance with Section 287.138
- Florida Statutes
- Form 7.14 – No Submittal Response
- Appendix A
- 44 C.F.R. Part 18 – Certification Regarding Lobbying
- (Attachment 1) – Schedule of Unit Pricing
- Copy of all currently held Licenses (Sunbiz, etc.)
- Copy of Lessee's Membership Rules and Regulations
- Current tax receipt for Bidder's municipality
- Submit to
- City of Port Orange City Clerk's Office, Attn: Rita Cooper, Buyer, Purchasing Division, 1000 City Center Circle, Port Orange, FL 32129
- Duration
- 48 months
- Scope location
- Tomoka Farms Rd. hunt club areas
Questions about this ITB
How do I respond to this ITB from City of Port Orange?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 30, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: City of Port Orange City Clerk's Office, Attn: Rita Cooper, Buyer, Purchasing Division, 1000 City Center Circle, Port Orange, FL 32129. For questions, contact Rita Cooper.
Can small businesses or minority-owned firms bid on this ITB?
Most government agencies, including City of Port Orange in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the ITB submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Rita Cooper at (386) 506-5740. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Highest responsive and responsible Bidder as outlined in Section 2 and (Attachment 1) Schedule of Unit Pricing." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Port Orange?
All active and historical solicitations from City of Port Orange are tracked and searchable. As a city agency, City of Port Orange regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 6 years. Contract terms may include renewal options.
What documents are required to bid on this ITB?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Form 7.1 – Bid Submittal Checklist, Form 7.2 – Bidder's Acknowledgement, Form 7.3 – Addendum and Change Order Procedure Acknowledgement, Form 7.4 – Drug Free Preference Statement, Form 7.5 - Public En. Review the full document from City of Port Orange for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Tomoka Farms Rd. hunt club areas. Review the full solicitation for detailed scope requirements.