City of Pontiac Purchasing Card (P-Card) Program and Payment Solutions RFP - 2026-RFP-0175
City of PontiacCity · Pontiac, MI- Due
- Nov 10, 2026
- 8 days left
- Posted
- Oct 9, 2026
- Contract term
- 3 years
- Primary contact
- Devin Brust
- (248) 758-3284
The 30-second brief
The City of Pontiac, Michigan is seeking proposals from experienced financial institutions and payment solution providers for a modern Purchasing Card (P-Card) program and related commercial payment solutions under solicitation 2026-RFP-0175. The scope includes traditional plastic purchasing cards, virtual payment capabilities, accounts payable payment solutions, BS&A Software financial system integration, reporting and analytics, fraud prevention, mobile functionality, customer support, and rebate programs. The estimated annual expenditure is approximately $1.2M with a program size of 15 purchasing cards. The submission deadline is November 10, 2026, at 2:00 PM EST, with a notice of interest/questions deadline on October 21, 2026. Proposals must be submitted electronically via the OpenGov portal. Evaluation criteria prioritize financial value, expense coding/reconciliation, account and card management, mobile applications, automation, integration, and support.
Financial Value (Rebates & Fees) 25 points, Expense Coding, Reconciliation and Workflow 15 points, Account and Card Management 15 points, Mobile Application 15 points, Automation and Operational Efficiency 10 points, Integration and Data Capabilities 10 points, Customer Support and Account Management 5 points, Implementation and Transition 5 points
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Summary
The City of Pontiac, Michigan is seeking proposals from experienced financial institutions and payment solution providers for a modern Purchasing Card (P-Card) program and related commercial payment solutions under solicitation 2026-RFP-0175.
The scope includes traditional plastic purchasing cards, virtual payment capabilities, accounts payable payment solutions, BS&A Software financial system integration, reporting and analytics, fraud prevention, mobile functionality, customer support, and rebate programs. The estimated annual expenditure is approximately $1.2M with a program size of 15 purchasing cards. The submission deadline is November 10, 2026, at 2:00 PM EST, with a notice of interest/questions deadline on October 21, 2026. Proposals must be submitted electronically via the OpenGov portal. Evaluation criteria prioritize financial value, expense coding/reconciliation, account and card management, mobile applications, automation, integration, and support.
EVALUATION CRITERIA
9- Financial Value (Rebates & Fees) 25 points
- Expense Coding
- Reconciliation and Workflow 15 points
- Account and Card Management 15 points
- Mobile Application 15 points
- Automation and Operational Efficiency 10 points
- Integration and Data Capabilities 10 points
- Customer Support and Account Management 5 points
- Implementation and Transition 5 points
REQUIRED ATTACHMENTS
5- Certificate of Insurance
- Commercial General Liability
- Automobile Liability
- Workers' Compensation Insurance
- Cyber Liability Insurance
- Submit to
- https://procurement.opengov.com/portal/pontiac-mi/projects/307434
- Duration
- 60 months
- Scope location
- Pontiac, MI
Questions about this RFP
How do I respond to this RFP from City of Pontiac?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 10, 2026. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://procurement.opengov.com/portal/pontiac-mi/projects/307434. For questions, contact Devin Brust.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pontiac in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Devin Brust at (248) 758-3284. Questions and answers are typically shared with all prospective bidders.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Financial Value (Rebates & Fees) 25 points, Expense Coding, Reconciliation and Workflow 15 points, Account and Card Management 15 points, Mobile Application 15 points, Automation and Operational Effic..." Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pontiac?
All active and historical solicitations from City of Pontiac are tracked and searchable. As a city agency, City of Pontiac regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 3 years. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 10, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Certificate of Insurance, Commercial General Liability, Automobile Liability, Workers' Compensation Insurance, Cyber Liability Insurance. Review the full document from City of Pontiac for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pontiac, MI. Review the full solicitation for detailed scope requirements.