City of Pontiac Property Tax Bill Printing and Mailing Services RFP 2025-REQ-0099
City of PontiacCity · Pontiac, MI- Due
- May 15, 2026
- Deadline passed
- Posted
- Apr 16, 2026
- Primary contact
- Martin Estheimer
- (248) 758-3064
The 30-second brief
The City of Pontiac, Michigan is soliciting proposals under RFP 2025-REQ-0099 for property tax bill printing and mailing services. The scope of work includes the secure processing of municipal billing data, high-quality printing of tax bills and notices, assembly, and mailing through the U.S. Postal Service. The selected vendor must demonstrate the capacity to handle peak seasonal volumes of approximately 20,000 bills per season. Proposals must outline experience with municipal billing, technology and quality control measures, pricing structures, and implementation timelines. Submissions are due by May 15, 2026, to the Purchasing Department at 47450 Woodward Ave, Pontiac, MI. Evaluation criteria include cost-effectiveness, deadline capacity, printing quality, relevant experience, and customer support.
Experience with municipal billing, Technology and quality control measures, Pricing structures, Implementation timelines, References
Cost-effectiveness, Capacity to meet deadlines, Printing quality, Relevant experience, Customer support
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Summary
The City of Pontiac, Michigan is soliciting proposals under RFP 2025-REQ-0099 for property tax bill printing and mailing services.
The scope of work includes the secure processing of municipal billing data, high-quality printing of tax bills and notices, assembly, and mailing through the U.S. Postal Service. The selected vendor must demonstrate the capacity to handle peak seasonal volumes of approximately 20,000 bills per season. Proposals must outline experience with municipal billing, technology and quality control measures, pricing structures, and implementation timelines. Submissions are due by May 15, 2026, to the Purchasing Department at 47450 Woodward Ave, Pontiac, MI. Evaluation criteria include cost-effectiveness, deadline capacity, printing quality, relevant experience, and customer support.
EVALUATION CRITERIA
5- Cost-effectiveness
- Capacity to meet deadlines
- Printing quality
- Relevant experience
- Customer support
REQUIRED DELIVERABLES
5- Experience with municipal billing
- Technology and quality control measures
- Pricing structures
- Implementation timelines
- References
- Submit to
- 47450 Woodward Ave, Pontiac, MI, 48342
- Scope location
- Pontiac, MI
Questions about this RFP
How do I respond to this RFP from City of Pontiac?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 15, 2026. The solicitation specifies required deliverables that must be addressed in your response. Submissions should be delivered to: 47450 Woodward Ave, Pontiac, MI, 48342. For questions, contact Martin Estheimer.
Can small businesses or minority-owned firms bid on this RFP?
Most government agencies, including City of Pontiac in MI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the RFP submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Martin Estheimer at (248) 758-3064. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Experience with municipal billing, Technology and quality control measures, Pricing structures, Implementation timelines, References. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Cost-effectiveness, Capacity to meet deadlines, Printing quality, Relevant experience, Customer support" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Pontiac?
All active and historical solicitations from City of Pontiac are tracked and searchable. As a city agency, City of Pontiac regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What documents are required to bid on this RFP?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. Review the full document from City of Pontiac for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Pontiac, MI. Review the full solicitation for detailed scope requirements.