City of Philadelphia - Snow and Ice Removal Services Region 3 - FLP - B2728120 (2026)
City of PhiladelphiaCity · Philadelphia, PA- Due
- Oct 14, 2026
- Deadline passed
- Posted
- Sep 25, 2026
- Contract term
- 1 year
- Primary contact
- Ty Dupass
- (215) 686-5412
The 30-second brief
The Free Library of Philadelphia is soliciting proposals for snow and ice removal services for library locations within Region 3 (Southwest & West), including sidewalks, entrances, steps, ramps, and parking lots. The scope encompasses per-event snow clearance (2 to 6 inches and over 6 inches), de-icing material application, pre-treatment, parking lot plowing per push, and emergency or as-needed labor. Services must adhere to Philadelphia Code § 10-720, specific masonry care for historic Carnegie branches, and environmental protections for stormwater management practices. The submission deadline is October 14, 2026. The contract term covers the winter season from November 1, 2026, through April 30, 2027, with potential annual renewals.
Per-Event Snow & Ice Clearance (2 to 6 inches, > 6 inches); De-icing material application; Pre-treatment before forecast events; Parking lot and drive aisle plowing per push; Emergency or as-needed labor, Laborer with hand equipment; Operator with machine; Snow hauling or relocation, Truck, Loader, And operator
Lowest responsive and responsible bidder based on extended prices in Appendix B
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Summary
The Free Library of Philadelphia is soliciting proposals for snow and ice removal services for library locations within Region 3 (Southwest & West), including sidewalks, entrances, steps, ramps, and parking lots.
The scope encompasses per-event snow clearance (2 to 6 inches and over 6 inches), de-icing material application, pre-treatment, parking lot plowing per push, and emergency or as-needed labor. Services must adhere to Philadelphia Code § 10-720, specific masonry care for historic Carnegie branches, and environmental protections for stormwater management practices. The submission deadline is October 14, 2026. The contract term covers the winter season from November 1, 2026, through April 30, 2027, with potential annual renewals.
EVALUATION CRITERIA
Lowest responsive and responsible bidder based on extended prices in Appendix B
REQUIRED DELIVERABLES
7- Per-Event Snow & Ice Clearance (2 to 6 inches, > 6 inches)
- De-icing material application
- Pre-treatment before forecast events
- Parking lot and drive aisle plowing per push
- Emergency or as-needed labor, Laborer with hand equipment
- Operator with machine
- Snow hauling or relocation, Truck, Loader, And operator
REQUIRED ATTACHMENTS
7- Consent and Authorization Agreement
- LGBTQ Applicant Opportunity Data Form
- Staffing and equipment plan
- Equipment list
- Proposed de-icing materials by surface type
- Three references for multi-site commercial or municipal snow contracts
- 24-hour seasonal contact structure
REQUIRED STAFFING
3- Submit to
- https://www.phlcontracts.phila.gov/bso/external/bidDetail.sda?docId=B2728120&external=true&parentUrl=close
- Duration
- 6 months
- Scope location
- Philadelphia, PA
Questions about this BID
How do I respond to this Bid from City of Philadelphia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.phlcontracts.phila.gov/bso/external/bidDetail.sda?docId=B2728120&external=true&parentUrl=close. For questions, contact Ty Dupass.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Philadelphia in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Ty Dupass at (215) 686-5412. Questions and answers are typically shared with all prospective bidders.
What staffing is required for this project?
This solicitation outlines specific staffing requirements. The required roles include: laborer, operator, truck loader and operator. Proposers should demonstrate relevant qualifications and experience for each required role.
What are the key deliverables?
The solicitation specifies the following deliverables: Per-Event Snow & Ice Clearance (2 to 6 inches, > 6 inches); De-icing material application; Pre-treatment before forecast events; Parking lot and drive aisle plowing per push; Emergency or as-needed labor, Laborer with hand equipment; Operator with machine; Snow hauling or relocation, Truck, Loader,. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder based on extended prices in Appendix B" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Philadelphia?
All active and historical solicitations from City of Philadelphia are tracked and searchable. As a city agency, City of Philadelphia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Consent and Authorization Agreement, LGBTQ Applicant Opportunity Data Form, Staffing and equipment plan, Equipment list, Proposed de-icing materials by surface type, Three references for multi-site co. Additionally, proposals should address staffing requirements as outlined in the solicitation. Review the full document from City of Philadelphia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.