City of Philadelphia - Maintenance of Zamboni Ice Surfacing Equipment - B2728275 (2026)
City of PhiladelphiaCity · Philadelphia, PA- Due
- Nov 18, 2026
- 7 days left
- Posted
- Oct 29, 2026
- Contract term
- 1 year
- Primary contact
- Chen Huang
- (215) 686-1888
The 30-second brief
The City of Philadelphia Department of Fleet Services seeks bids for semi-annual and annual maintenance, unscheduled repairs, and replacement parts for Zamboni ice surfacing equipment (Model 546 and Model 552) located at city-owned ice rinks including Laura Sims, Scanlon, Rizzo, Simmons, and Tarken. The contract involves diagnostic testing, engine tune-ups, hydraulic maintenance, brake inspections, blade and brush replacement, and emergency repair services. The estimated contract expenditures are $62,540 over a one-year initial term with four one-year renewal options. Quotes must be submitted electronically through PHLContracts by November 18, 2026, at 10:30 AM. Vendors must comply with the Annual Bid Security Program, bid processing fees, and local business preference requirements.
Semi-annual maintenance, Annual maintenance, Regular and emergency repair services, Parts discount, Miscellaneous repair parts, Outright purchase of parts, Travel mileage rate, Transport cost for equipment
Lowest responsive and responsible bidder
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Summary
The City of Philadelphia Department of Fleet Services seeks bids for semi-annual and annual maintenance, unscheduled repairs, and replacement parts for Zamboni ice surfacing equipment (Model 546 and Model 552) located at city-owned ice rinks including Laura Sims, Scanlon, Rizzo, Simmons, and Tarken.
The contract involves diagnostic testing, engine tune-ups, hydraulic maintenance, brake inspections, blade and brush replacement, and emergency repair services. The estimated contract expenditures are $62,540 over a one-year initial term with four one-year renewal options. Quotes must be submitted electronically through PHLContracts by November 18, 2026, at 10:30 AM. Vendors must comply with the Annual Bid Security Program, bid processing fees, and local business preference requirements.
EVALUATION CRITERIA
Lowest responsive and responsible bidder
REQUIRED DELIVERABLES
8- Semi-annual maintenance
- Annual maintenance
- Regular and emergency repair services
- Parts discount
- Miscellaneous repair parts
- Outright purchase of parts
- Travel mileage rate
- Transport cost for equipment
REQUIRED ATTACHMENTS
6- Annual Bid Security Program payment confirmation
- Bid processing fee payment confirmation
- Signed Consent and Authorization Agreement
- Appendix 2: Solicitation & Participation Form
- Customer references
- Certificate of insurance
- Submit to
- https://www.phlcontracts.phila.gov
- Duration
- 60 months
- Scope location
- Philadelphia, PA
Questions about this BID
How do I respond to this Bid from City of Philadelphia?
Review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 18, 2026. The solicitation specifies required deliverables that must be addressed in your response. Be sure to include all required attachments as outlined in the solicitation. Submissions should be delivered to: https://www.phlcontracts.phila.gov. For questions, contact Chen Huang.
Can small businesses or minority-owned firms bid on this Bid?
Most government agencies, including City of Philadelphia in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Check the full solicitation for any small business participation goals.
What happens after the Bid submission deadline?
After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This typically includes a compliance check, technical evaluation, cost analysis, and may involve oral presentations with shortlisted vendors.
Can I ask questions about this solicitation before submitting?
Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact is Chen Huang at (215) 686-1888. Questions and answers are typically shared with all prospective bidders.
What are the key deliverables?
The solicitation specifies the following deliverables: Semi-annual maintenance, Annual maintenance, Regular and emergency repair services, Parts discount, Miscellaneous repair parts, Outright purchase of parts, Travel mileage rate, Transport cost for equipment. Proposals should clearly address how each deliverable will be met.
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What are the evaluation criteria for this solicitation?
This solicitation includes specific evaluation criteria that will be used to score proposals. The criteria include: "Lowest responsive and responsible bidder" Vendors should carefully align their proposals with each criterion to maximize their score.
Where can I find more RFPs from City of Philadelphia?
All active and historical solicitations from City of Philadelphia are tracked and searchable. As a city agency, City of Philadelphia regularly publishes solicitations. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts.
What is the contract term for this solicitation?
The anticipated contract term is 1 year. Contract terms may include renewal options.
Is this solicitation still open for submissions?
Based on the posted deadline of November 18, 2026, this solicitation appears to still be accepting submissions. Deadlines may change through amendments or addenda, so always verify the current status directly with the issuing agency before preparing your response.
What documents are required to bid on this Bid?
Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications, past performance references, and any forms specified in the solicitation. This solicitation specifically requires the following attachments: Annual Bid Security Program payment confirmation, bid processing fee payment confirmation, signed Consent and Authorization Agreement, Appendix 2: Solicitation & Participation Form, customer reference. Review the full document from City of Philadelphia for the complete list.
What is the scope of this project?
This solicitation defines a specific project scope. The scope covers the following locations: Philadelphia, PA. Review the full solicitation for detailed scope requirements.